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File #: 2012-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/6/2018 In control: Public Service & Transportation Committee
On agenda: 7/23/2018 Final action: 7/24/2018
Title: To authorize the Director of Public Service to enter into agreements with and to accept reimbursement from the Franklin County Engineer’s Office relative to the North Broadway and Olentangy River Road Public Infrastructure project; and to declare an emergency. ($0.00)

Explanation

1.                     BACKGROUND

This legislation authorizes the Director of Public Service to enter into agreements with and to accept reimbursement from the Franklin County Engineer’s Office relative to the construction of the North Broadway and Olentangy River Road Public Infrastructure project.

 

The aforementioned project encompasses various improvements to Olentangy River Road and West North Broadway.  Improvements on Olentangy River Road consists of resurfacing and widening the roadway to accommodate additional lanes northbound; and installing upgraded street lighting, new traffic signals, new sidewalk, waterline, and storm sewer.  The existing culvert crossing Olentangy River Road conveying Slyh Run will be rehabilitated.  The SR315 northbound exit ramp to Olentangy River Road will be realigned and reconstructed, and North Broadway will be resurfaced east and west of Olentangy River Road.

 

2.                     FISCAL IMPACT

Based on preliminary estimates, the Franklin County Engineer’s Office has agreed to reimburse the Department of Public Service up to $400,000.00 for construction costs incurred relative to the completion of the culvert rehabilitation, which is part of the North Broadway and Olentangy River Road Public Infrastructure project, with the understanding that actual amount owed for the performance of that work may vary.

 

3.                     EMERGENCY JUSTIFICATION

Emergency action is requested to allow for immediate execution of agreements with the Franklin County Engineer’s Office so as to prevent unnecessary delays in the payment of eligible reimbursable design and construction costs.

 

Title

To authorize the Director of Public Service to enter into agreements with and to accept reimbursement from the Franklin County Engineer’s Office relative to the North Broadway and Olentangy River Road Public Infrastructure project; and to declare an emergency. ($0.00)

 

Body

WHEREAS, the Department of Public Service is engaged in the North Broadway and Olentangy River Road Public Infrastructure project, which encompasses various improvements to Olentangy River Road and West North Broadway; and

 

WHEREAS, the Franklin County Engineer’s Office has agreed to reimburse the Department of Public Service for construction costs incurred during the rehabilitation of the existing culvert crossing Olentangy River Road conveying Slyh Run; and

 

WHEREAS, this ordinance authorizes the Director of Public Service to enter into agreements with and to accept reimbursement from the Franklin County Engineer’s Office for that purpose; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of the aforementioned agreements in order to maintain the project schedule, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.                     That the Director of Public Service is hereby authorized to enter into agreements with the Franklin County Engineer’s Office relative to the North Broadway and Olentangy River Road Public Infrastructure project and to accept reimbursement from the Franklin County Engineer’s Office for eligible reimbursable construction costs.

 

SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes or revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account with the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6.  That, upon completion of final accouinting, the Director of the Department of Public Service is authorized to refund any unused portion of funds deposited by the Franklin County Engineer's Office for this project, or to refund any overpayments that may have been made if the City should receive reimbursement payments from the Franklin County Engineer's Office in excess of the amount they owe.

 

SECTION 7.  That any deposit made by the Franklin County Engineer's Office to pay for this project is based upon a pre-construction estimate of costs so the Director of Public Service is hereby authorized to accept additional deposits if the initial estimate should be less than the funds needed, and the City Auditor is authorized to appropriate any such funds received for use on this project.  

 

SECTION 8.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.