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File #: 2027-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/9/2018 In control: Finance Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Dell Computers and Accessories with Brown Enterprise Solutions LLC and Softchoice; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Dell Computers and Accessories with Brown Enterprise ??Solutions, LLC and SoftChoice. The Department of Technology is the primary user of the Dell Computers and Accessories contract. Computer hardware and accessories are used to assist many City employees with their everyday tasks. The term of the proposed option contracts would be approximately two (2) years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 26, 2018.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008610). Five bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Brown Enterprise Solutions, LLC, CC# MBE010668 expires 1/31/2021, Items: 1 - 13, $1.00
Softchoice???, CC# CC022312 expires 1/16/2020, Item: Catalogs, $1.00

Total Estimated Annual Expenditure: $1,000,000.00 Department of Technology, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. ...

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