Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a consulting agreement with Matrix Consulting Group for an operations review of the Department of Public Safety.
This Public Safety Review will entail an operations review of the Columbus Division of Police, as well as select Division policies, procedures, training, and recruitment. The review will address these issues through the lens of community and problem-oriented law enforcement services. Matrix Consulting Group will work directly with an assigned City of Columbus liaison and project team, and will also support the research needs of the Columbus Community Safety Advisory Commission. This review will be further informed by Mayor Andrew J. Ginther’s Comprehensive Neighborhood Safety Strategy and prior third party assessments of the Division of Police.
Formal Requests for Proposals (RFQ008713) were solicited by the City of Columbus on April 9, 2018, with a bid opening on May 10, 2018. The City received seven (7) responses. A five (5) member RFP evaluation committee was formed and committee members were asked to evaluate each proposal. The committee selected three (3) finalists; Berkshire Advisors, Matrix Consulting, and Police Foundation. On June 25 and 26, 2018, the three finalists presented to the full Committee. After the presentations, the RFP evaluation committee met again and updated their scoring. Matrix Consulting Group received the most points and received the first place vote of each member of the evaluation committee. The Department of Finance and Management therefore seeks authority to enter into contract with Matrix Consulting Group.
Matrix Consulting Group CC#05-0545979
Fiscal Impact: This legislation authorizes an expenditure of $300,000.00 from the General Fund with Matrix Consulting Group for a consulting services contract related to an operations review of the Department of Public Safety. These funds are available within the 2018 General Fund budget.
Title
To authorize the Finance and Management Director to enter into a consulting agreement with Matrix Consulting Group for an operations review of the Department of Public Safety; to authorize the transfer of $300,000.00 between divisions within the General Fund; to authorize the expenditure of $300,000.00 from the General Fund; and to declare an emergency ($300,000.00)
Body
WHEREAS, the Department of Finance and Management has solicited Requests for Proposals via RFQ008713 for consulting services related to an operations review of the Department of Public Safety; and
WHEREAS, the purpose of the operations review will be to review Division of Police policies, procedures, training, and recruitment; and
WHEREAS, Formal Requests for Proposals (RFQ008713) were solicited by the City of Columbus on April 9, 2018; and
WHEREAS, seven (7) proposals for a review of City operations were received on May 10, 2018; and
WHEREAS, a five (5) member RFP evaluation committee was formed with representatives from various City Departments; and
WHEREAS, the top three (3) ranked firms were selected for presentations and the committee recommends that the City contract with Matrix Consulting Group for the operational review; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director to enter into a consulting agreement with Matrix Consulting Group for a review of various Public Safety departmental operations, to ensure that efficiencies can be identified and implemented as quickly as possible thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a consulting agreement with Matrix Consulting Group for an operations review of the Department of Public Safety.
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out to Dept-Div 4550 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 2034-2018 Legislation Template.xls
SECTION 3. That the expenditure of up to $300,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2034-2018 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.