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File #: 1128-2018    Version: 1
Type: Ordinance Status: Passed
File created: 4/12/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the transfer of appropriation between object class codes in the Information Services Operating Fund; to authorize the Directors of the Department of Technology and the Department of Public Utilities to modify an annual software maintenance and support and professional services contract with Hansen Banner, LLC., in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $472,000.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($472,000.00)
Attachments: 1. Hansen - Banner Sole Source City of Columbus Letter 2018, 2. Columbus Banner 5.1 Upgrade SOW_PH2_reviewed SENT v2, 3. Sole Source Form Ord. 1128-2018 Hansen, 4. 1128-2018 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to modify an agreement with Hansen Banner, LLC for professional services to upgrade the Columbus Utility Billing System (CUBS), in the amount of $472,000.00. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the City Auditor's Office. In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. Section 12 of the original contract provided for modifications and changes in scope of service. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name Hansen Banner, LLC.

The agreement was most recently authorized by authority of ordinance 1366-2018, passed June 11, 2018. This modification will provide for additional professional services to upgrade the CUBS system to version 5.1 of the Hansen Banner, LLC software. In addition, this legislation will include a funding transfer (Transfer $150,000 from 62030 and $125,000 from 66530 to 63050). This modification will cover the second phase of the CUBS upgrade project.


1. Amount of additional funds to be expended: $472,000.00
Original contract amount: $1,186,330.00
Amount of original contract, renewals and modifications: $13,089,600.31
This ordinance modification: $472,000.00
Total aggregate contract: $13,561,600.31

2. Reason additional goods/services could not be foreseen:
The need for this modification was known, but funding was not available until 2018.

3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Hansen developed the software for the CUBS system. The company has developed custom software for the City and is the only company who can support these customizations.

4. How cost of modification was determ...

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