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File #: 2048-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/10/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of Splunk software licensing maintenance and support services; to authorize the expenditure of $70,141.35 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($70,141.35)
Attachments: 1. 2048-2018 EXP, 2. Bid Tab - RFQ009414.Ord. No. 2048-2018, 3. ITB Splunk Software 2018_33337
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of Splunk software licensing maintenance and support services, for the coverage term period from July 21, 2018 through July 20, 2019, in the amount of $70,141.35. The Department of Technology uses Splunk Enterprise, Splunk Enterprise Security, and Splunk IT Service Intelligence software to meet evolving security, compliance, and operational requirements. Splunk provides real-time event management and correlation, anomaly detection, and high-performance, large-scale historical data analysis necessary to address security and availability needs of the City. Splunk also provides controls necessary to meet the City's regulatory compliance mandates including Criminal Justice Information Services Security Policy, Health Insurance Portability and Accountability Act, IRS Publication 1075, and Payment Card Industry Data Security Standard. These controls include audit log monitoring and retention, and protection of the log integrity.
These services are being procured in accordance with section 329.06 of Columbus City Code, pursuant to solicitation RFQ009414 opened June 15, 2018. Brown Enterprise Solutions, LLC was the lowest, most responsive, responsible, and best bidder. In accordance with the bid specifications, subject to mutual agreement and approval of proper City authorities and under the same terms and conditions, the contract agreement can be extended for two (2) additional one year terms.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain support services necessary to support daily operational activities.
FISCAL IMPACT:
In 2017, the Department of Technology expended $708,338.33 (via Ord. No. 1425-2017) for Splunk software licensing, software maintenance and support, professional services, training...

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