City of Columbus - File #: 2142-2018

• File #: 2142-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2018
• In control: Technology Committee
• On agenda: 7/30/2018
• Final action: 8/3/2018
• Title: To amend the 2018 capital improvements budget; to appropriate and transfer $700,000.00 in general permanent improvement funds to the Department of Technology; to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract, pending passage of ordinances 1933-2018 and 2027-2018, with three (3) pending universal term contracts/ purchase agreements with Brown Enterprise Solutions, LLC., SoftChoice, and State Term Contracts with CDW Government, LLC, Insight Public Sector, Inc., Brown Enterprises LLC, Smart Solutions, Inc., and SHI International, for the purchase of new and replacement of desktop computers, computer related products, and equipment; and to authorize the expenditure of $700,000.00 from the general permanent improvement fund and $170,000 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($870,000.00)

Date	Ver.	Action By	Action	Result
8/3/2018	1	ACTING CITY CLERK	Attest
8/2/2018	1	MAYOR	Signed
7/30/2018	1	COUNCIL PRESIDENT	Signed
7/30/2018	1	Columbus City Council	Approved	Pass
7/23/2018	1	Columbus City Council	Read for the First Time

Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreements and State Term Schedules (STS) for the replacement of desktop computers, computer related products, and equipment. These purchases will be made from UTC’s that will be established with the passage of pending ordinances 1933-2018 and 2027-2018. Ordinance 1933-2018 authorizes establishing a UTC with SoftChoice for the purchase of Hewlett Packard Computers and accessories. Ordinance number 2027-2018 authorizes establishing a UTC with Brown Enterprise Solutions LLC and SoftChoice for the purchase of Dell computers and accessories.

Additionally, this ordinance authorizes purchasing computers and accessories off three state term schedules:
STS-033-534486 HP products expires 12/29/18
STS-033/534486-22 CDW Government LLC
STS-033/534486-6 Insight Public Sector, Inc.
STS-033/534486-52 Smart Solutions, Inc.
STS-033/534486-37 SHI International Corp.

STS-033-534109 Dell products expires 11/19/20
STS-033/534109-34 CDW Government LLC
STS-033/534109-30 Insight Public Sector, Inc.
STS-033/534109-43 SHI International Corp.
STS-033/534109-15 Brown Enterprise Solutions LLC

STS-033-534530 Microsoft products expires 11/30/18
STS-033/534530 CDW Government LLC

The desktop computers, printers, servers, and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers is crucial for continued efficiency so that the City of Columbus can access applications critical to daily operations.

This ordinance also authorizes the amendment of the 2018 capital improv...