header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 2140-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/12/2018 In control: Technology Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services in accordance with sole source provisions of Columbus City Code; to authorize the expenditure of $61,800.00 from the Department of Technology, Information Services Operating Fund. ($61,800.00)
Attachments: 1. 2140-2018 EXP, 2. 2140-2018 Matrix Proposal 2018, 3. 2140-2018 Matrix Quote 2018, 4. 2140-2018 Matrix Sole Source 2018, 5. 2140-2018 - Matrix - Sole Source Form 2018
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services for the City Attorney’s Matrix Point Software system. The Matrix Pointe Software is a case management system that the City Attorney's office uses to automate processing and store information related to legal matters assigned to their office. The original agreement (EL017301) was authorized by ordinance 1028-2015, passed May 15, 2015. The most recent contract was authorized through ordinance no. 2698-2017, passed by Council on November 20, 2017 establishing PO098366. The term period of this agreement is October 1, 2018 to September 30, 2019 in the amount of $61,800.00.

This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329. Per the vendor's attached sole source letter, Matrix Pointe Software, LLC is the developer and sole provider of Matrix Software and services.

FISCAL IMPACT:
In 2016 the Department of Technology legislated $35,000.00 under ordinance no: 2927-2016 for the purchase of professional services, training and implementation of a case management system. Those funds were cancelled in 2017 due to term period expiration and delay in implementation but later re-established under ordinance no. 2698-2017 for the same purpose. This ordinance (2018) is for maintenance and support at a cost of $61,800.00. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund budget.

CONTRACT COMPLIANCE:
Vendor: Matrix Pointe Software, LLC; CC#: 27-0616884; Expiration Date: 10/11/2018
DAX Vendor Acct. #: 002774

Title

To authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenanc...

Click here for full text