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File #: 1203-2018    Version: 1
Type: Ordinance Status: Passed
File created: 4/20/2018 In control: Judiciary And Court Administration Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Municipal Court Clerk to modify the contract with Court View Justice Solution, Inc. for the provision of payment processing services in accordance with the sole source procurement provisions of the Columbus City Code; and to declare an emergency ($0.00).
Attachments: 1. CourtView Sole Source Letter
Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for the provision of electronic payment processing services (“E-Pay Plus”) for the Franklin County Municipal Court Case Management System and the Electronic Filing (“E-Filing”) of documents.

The CJS E-Pay Plus System provides the Franklin County Municipal Court with an on-line payment solution that is integrated with the CJS’s E-Filing solution and CJS Case Management System (‘CMS”). The on-line electronic credit card payment service defers the transaction costs to the user; thereby, decreasing the bank service fees for the Municipal Court Clerk's operating budget.

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court case management system.

Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.

CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code.

Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance...

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