Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management, is responsible for mowing and clearing various public right of way areas within the City of Columbus. The Division has shown a need for replacement equipment to include a tractor and skid steers with mowing and forestry attachments. The Department has determined the most cost effective means to obtain this equipment is to use existing State Term Schedules (STS) available through the State of Ohio Office of Procurement.
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment using State of Ohio, State Term Schedules (STS) contract number 800276, expiration date 12/31/2018, 800316, expiration 8/31/2019, and 800528, expiration 11/30/2018 with Deere & Company. This ordinance also authorizes the expenditure from the Municipal Motor Vehicle Tax Fund (2266) for this purpose and to declare an emergency.
Ordinance 0582-1987 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
2. CONTRACT COMPLIANCE
The contract compliance number for Deere & Company is CC007201 and expires on 7/3/2020.
3. FISCAL IMPACT
The requested funds of $570,000.00 are budgeted and available for this purpose in the Municipal Motor Vehicle Tax Fund (2266).
4. EMERGENCY DESIGNATION
Emergency action is requested in order to receive the needed equipment and put it into operation as quickly as possible during the mowing season.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment and attachments from Deere & Company using a State of Ohio, State Term Schedules (STS); to authorize the expenditure of $570,000.00 from Municipal Motor Vehicle Tax Fund (2266) and to declare an emergency. ($570,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for mowing and clearing various public right of way areas within the City of Columbus; and
WHEREAS, the Division has shown a need for a replacement tractor and skid steers with mowing and forestry attachments; and
WHEREAS, there is a State of Ohio, State Term Schedule (STS) contract with Deere & Company for said equipment and the City was previously authorized to participate in these contracts via Ord. No. 0582-1987; and
WHEREAS, funds are budgeted and available for this purpose in the Municipal Motor Vehicle Tax Fund; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment and attachments; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Deere & Company, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Public Service, be and is hereby authorized to enter into contract and establish purchase orders with Deere & Company, utilizing State of Ohio, State Term Schedule (STS) contract number 800276, expiration date 12/31/2018, 800316, expiration 8/31/2019, and 800528, expiration 11/30/2018, at a total cost of $570,000.00.
SECTION 2. That the expenditure of $570,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Motor Vehicle Tax Fund (2266) as per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.