Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Korda/Nemeth Engineering to add additional funds for design of the Intersection Improvements - Main Street at McNaughten Road.
Ordinance 1393-2014 authorized the Director of Public Service to enter into a professional services contract with Korda/Nemeth Engineering for the Intersection Improvements - Main Street at McNaughten Road project. The project scope is to design improvements to the intersection of East Main Street at McNaughton Road and to the East Main Street corridor from McNaughton Road to Manor Drive to reduce congestion at the intersection of Main and McNaughton, improve safety, and address deficiencies in the pedestrian system. The amount originally legislated was the budgeted amount of $250,000.00 for the project, with a modification planned to add funds to complete the design work.
Modification #1 to the contract was an unplanned modification of $30,000.00 authorized by Ordinance 1836-2018 to support the completion of stormwater analysis and design and development of Best Management Practices in order to meet the requirements of the updated City of Columbus Stormwater Drainage Manual.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of up to $75,962.26. This is a planned modification to authorize the completion of the contract scope and finish design of the project.
The original contract amount: $250,000.00 (EL016460, Ord. 1393-2014)
The total of Modification No. 1: $30,000.00 (ACPO003285, Ord. 1836-2018)
The total of Modification No. 2: $75,962.26 (This ordinance)
The contract amount including all modifications: $355,962.26
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Korda/Nemeth Engineering.
2. CONTRACT COMPLIANCE
The contract compliance number for Korda/Nemeth Engineering is CC004467 and expires 5/24/19.
3. FISCAL IMPACT
This is a reimbursable budgeted expense of $68,368.50 for this project within the Federal Transportation Grant Fund, Fund 7765, grant #G591410 (Main St @ McNaughten PID 97197). The cost share contribution of $7,593.76 is available within the Streets and Highways Bond Fund, Fund 7704.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule.
Title
To authorize the Director of Public Service to enter into a contract modification with Korda/Nemeth Engineering in connection with the Intersection Improvements - Main Street at McNaughten Road project; to appropriate funds within the Federal Transportation Grant Fund; to authorize the expenditure of up to $75,962.26 from the Streets and Highways Bond Fund and the Federal Transportation Grant Fund for the contract modification; and to declare an emergency. ($75,962.26)
Body
WHEREAS, contract no. EL016460 with Korda/Nemeth Engineering in the amount of $250,000.00, was authorized by ordinance no. 1393-2014; and
WHEREAS, modification #1 was authorized by Ordinance 1836-2018 to support the completion of stormwater analysis and design and development of Best Management Practices in order to meet the requirements of the updated City of Columbus Stormwater Drainage Manual; and
WHEREAS, it is necessary to execute a planned modification of the contract in an amount up to $75,962.26 to provide additional funds for completion of the original design scope for the Intersection Improvements - Main Street at McNaughten Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Korda/Nemeth Engineering to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Korda/Nemeth Engineering, 1650 Watermark Drive, Columbus, Ohio, 43215, for the Intersection Improvements - Main Street at McNaughten Road project in the amount of $75,962.26, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $68,368.50 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591410 (Main St @ McNaughten PID 97197), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $7,593.76, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100029 (Intersection Improvements - Main Street at McNaughten Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $68,368.50, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591410 (Main St @ McNaughten PID 97197), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.