Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities.
Background: The Department maintains over 130 buildings, totaling a little more than 1 million square feet. Each of these facilities include plumbing, HVAC, electrical components as well as roofs, exterior envelopes and windows. As part of the long range capital improvement plan, a better understanding of the condition of the facilities is needed to help direct future capital funding. This project will start to assess our oldest and heaviest used buildings, develop a comprehensive report and data base to help determine what and when improvements are needed and at what cost. This report will be updated annually.
There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.
A Request for Qualifications was sent out and responded to by twelve firms. Qualifications were reviewed, interviews held to select a firm to do the project.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 8, 2017 and received by the Recreation and Parks Department on July 25, 2017.
Company Status
Ameresco MAJ
ARC Document Solutions MAJ
Arcadis MAJ
Braun & Steidl Arch MAJ
CTL Engineering AS1
EMG MAJ
Heapy Engineering MAJ
KLH Engineers MAJ
O&S Associates MAJ
Prime AE Group MBE
Schooley Caldwell MAJ
Schorr Architects MAJ
After reviewing the proposals that were submitted, it was determined that Braun & Steidl was the most responsive bidder.
Braun & Steidl and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Braun & Steidl Architects
8415 Pulsar Place, Suite 300
Columbus, Oh 43240
James “Sandy” Bressler, 614. 224.9555
Contract Compliance Number: 34 1414083
Contract Compliance Expiration Date: Vender in process of renewal
Emergency Justification: An emergency is being requested in order for the Consultant to start exterior (roof) work before winter. In addition, the data gathered by these assessments will be used for the Capital Improvement Plan that will be used to determine Department Funding.
Benefits to the Public: The benefit to the community will be updated and better maintained facilities using capital dollars wisely.
Area(s) Affected: City Wide effort, all areas host facilities.
Master Plan Relation: This project ties into the master plan by developing capital improvement priorities for facility renovations which improves and maintains our buildings.
Fiscal Impact: $350,000.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities; to authorize the transfer of $350,000.00 between projects within the Recreation and Parks Permanent Improvement Fund; to amend 2018 Capital Improvements Budget; to authorize the expenditure of $350,000.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities; and
WHEREAS, it is necessary to authorize the transfer of $350,000.00 between projects within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $350,000.00 from the Recreation and Parks Voted Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into contract with Braun & Steidl Architects in order for the Consultant to start exterior (roof) work before winter, all for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the City Auditor is hereby authorized to appropriate $521,716.58 within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance. Appropriationis effective upon receipt of funds.
SECTION 6. That the transfer of $350,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $274,025 / $350,000 / $624,025 (to match cash)
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Permanent Improvement Carryover) / $50,417 / $471,300 / $521,717 (to match cash)
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Permanent Improvement Carryover) / $521,717 / ($350,000) / $171,717
Fund 7747; P510037-100000; Facility Assessment Implementation (Permanent Improvement Carryover)) / $0 / $350,000 / $350,000
SECTION 8. For the purpose stated in Section 1, the expenditure of $350,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.