Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with ms consultants to add additional funds for design of the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project.
Ordinance 2793-2013 authorized the Director of Public Service to enter into a professional services contract with ms consultants for the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project in the amount of $250,000.00, purchase order EL015562. Ordinance 1436-2014 authorized the Director of Public Service to modify the contract in the amount of $474,943.66, purchase order EL016065. Ordinance 1600-2015 authorized the Director of Public Service to modify the contract in the amount of $1,000,000.00, purchase order EL017689. Ordinance 1859-2016 authorized the Director of Public Service to modify the contract in the amount of $461,097.57, purchase order PO038197.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $320,000.00.
This is an unplanned modification that is necessary to cover the cost of additional design services that were not included in the original proposal or subsequent modification. The additional services are in response to Stage 2 review comments and revised City and ODOT design standards and requirements. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $250,000.00 (EL015562, Ord. 2793-2013)
The total of Modification No. 1: $474,943.66 (EL016065, Ord. 1436-2014)
The total of Modification No. 2: $1,000,000.00 (EL017689, Ord. 1600-2015)
The total of Modification No. 3: $461,097.57 (PO038197, Ord. 1859-2016)
The total of Modification No. 4: $320,000.00 This Ordinance
The contract amount including all modifications: $2,506,041.23
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants is CC006998 and expires 2/18/20.
3. FISCAL IMPACT
Funding in the amount of $320,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2018 Capital Improvements Budget is necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project completion schedule.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with ms consultants, inc., in connection with the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project; to authorize the expenditure of up to $320,000.00 from the Streets and Highways Bond Fund for the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project; and to declare an emergency. ($320,000.00)
Body
WHEREAS, contract no. EL015562 with ms consultants in the amount of $250,000.00, was authorized by ordinance no. 2793-2013; and
WHEREAS, modification no. 1, EL016065, in the amount of $474,943.66, was authorized by ordinance no. 1436-2014; and
WHEREAS, modification no. 2, EL017689, in the amount of $1,000,000.00, was authorized by ordinance no. 1600-2015; and
WHEREAS, modification no. 3, PO038197, in the amount of $461,097.57, was authorized by ordinance no. 1859-2016; and
WHEREAS, it has become necessary to modify the contract in an amount up to $320,000.00 and provide additional funds for the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with ms consultants, inc., to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100000 / Arterial Street Rehabilitation (Voted Carryover) / $542,090.00 / ($137,165.00) / $404,925.00
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $553,946.00 / $137,165.00 / $691,111.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with ms consultants, 2221 Schrock Road, Columbus, Ohio, 43229, for the Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road project in the amount of $320,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $320,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation-Hamilton Road- I-70 to Refugee Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.