Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street project in an amount up to $404,237.63 and to pay additional construction inspection and administration costs of $52,550.89 for the project.
Ordinance 0247-2017 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street project and to provide for construction administration and inspection services.
The work performed to date for this project consists of sidewalk widening, road reconstruction, bike lanes, lighting and signal upgrades, storm and water improvements, and the undergrounding of both private and public overhead utilities.
The work for modification 1 will consist of reconstruction of Chapel Street and Gustavus Lane from Parsons Aveneue to approximately 300' east and the first alley east of Parsons Avenue from Chapel Street to Gustavus Lane. The curb and sidewalk on the east side of Parsons Avenue from Chapel Street to Gustavus will be replaced. Work will include curb ramps, driveway and alley approaches, waterline, electrical conduit, street lighting, and storm sewer.
The original contract amount, not including inspection: $5,946,193.70 (PO054474, Ord. 0247-2017)
The total of Modification No. 1, not including inspection: $404,237.63 (This Ordinance)
The contract amount including all modifications: $6,350,431.33
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of unforeseen work needed for the project that was discovered after construction began. Impacts to these public roadways due to private development adjacent to the project require the improvements. This unforeseen work exceeded the project’s contingency amount. The proposed construction schedule and coordination with the private development require the expedited addition of the work the Contractor is already performing. The additional work is similar to the work already being performed, so it was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
4. Pre-Qualification Status
Complete General Construction Company has met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $456,788.52 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2018 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
6. EMERGENCY DESIGNATION
Emergency action is requested to allow completion of the construction project per schedule.
Title
To amend the 2018 Capital Improvements Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company in connection with the Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street project; to authorize the expenditure of up to $456,788.52 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($456,788.52)
Body
WHEREAS, contract no. PO054474 with Complete General Construction Company, in the amount of $5,946,193.70, was authorized by ordinance no. 0247-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $404,237.63 for the purpose of performing additional construction work in the Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street project; and
WHEREAS, it is necessary to provide for additional inspection costs in the amount of $52,550.89 for the project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and transfer cash to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Complete General Construction Company to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / 530303-100000 / Housing Initiatives - Roadway (Voted Carryover) / $149,607.00 / ($149,607.00) / $0.00
7704 / 530058-100000 / 59-03 NCR (Voted Carryover) / $300,416.00 / ($300,416.00) / $0.00
7704 / 590415-100012 / Public Private Partnership (3P) Projects (Unvoted Carryover) / $28,157.00 / ($6,766.00) / $21,391.00
7704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Voted Carryover) / $0.00 / $450,023.00 / $450,023.00
7704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street (Unvoted Carryover) / $0.00 / $6,766.00 / $6,766.00
SECTION 2. That the transfer of $6,765.52 , or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 4401 (Development Administration), Project P590415-100012 (Public Private Partnership (3P) Projects), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100053 (Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street ), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $450,022.52, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530303-100000 (Housing Initiatives - Roadway) and Project P530058-100000 (59-03 NCR), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100053 (Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street project in the amount of $404,237.63, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $52,550.89.
SECTION 5. That the expenditure of $456,788.52, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100053 (Arterial Street Rehabilitation - Parsons Avenue-Franklin Avenue to Broad Street), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.