Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for engineering design services related to the replacement of the Public Service Department Roberts Road Outpost, 4380 Currency Drive. It should be noted that this contract is for design services and is not the actual renovation. This contract will provide design services for the demolition of the existing buildings and the design of a new facility at 4380 Currency Drive for the purpose of providing a fully operational outpost. The scope of work shall include design engineering and future construction administration.
Request for Statement of Qualifications (RFSQ) were solicited via the Vendor Services website from March 22, 2018 to April 13, 2018. The City received six proposals as listed. All proposals were deemed responsive and were fully evaluated by the committee.
Company City AS1/FBE/MBE
Abbot Studios Architects Planners Columbus N/A
Star Consultants, Inc. Columbus MBE
Triad Architects Ltd. Columbus N/A
Feinknopf, Macioce, Schappa Architects Columbus N/A
Williams Architects Columbus N/A
BBCO Design Columbus AS1
Abbot Studio Architects Planners received the highest score by the evaluation committee. The Office of Construction Management is recommending the contract award to Abbot Studio Architects Planners.
Emergency action is requested so that design work may begin as soon as practical.
Abbot Studio Architects Planners Contract Compliance No. 31-1181520, expiration date May 10, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $738,725.50 from the Streets and Highways Bond Fund for engineering services related to the replacement of the Roberts Road Outpost. These funds were budgeted within the Streets and Highways Bond Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Abbot Studio Architects Planners for engineering design services related to the replacement of the Public Service Department Roberts Road Outpost; to authorize the expenditure of $738,725.50 from the Streets and Highways Bond Fund; and to declare an emergency. ($738,725.50)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Streets and Highways Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for engineering design services related to the replacement of the Roberts Road Outpost, 4380 Currency Drive; and
WHEREAS, six firms submitted bids and Abbot Studio Architects Planners achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $738,725.50 from the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Abbot Studios Architects Planners for engineering design services related to the replacement of the Public Service Department Roberts Road Outpost, 4380 Currency Drive thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530292-100000 / North Outpost Renovations (Voted Carryover) / $1,473,605.00 / ($738,726.00) / $734,879.00
7704 / P530704-100000 / Facilities - New Roberts Rd. Outpost (Voted Carryover) / $0.00 / $738,726.00 / $738,726.00
SECTION 2. That the transfer of $738,725.50, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P530292-100000 (North Outpost Renovations), Object Class 06 (Capital Outlay) to Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), P530704-100000 (Facilities - New Roberts Rd. Outpost), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Abbot Studio Architects Planners for engineering design services related to the replacement of the Public Service Department Roberts Road Outpost, 4380 Currency Drive.
SECTION 4. That the expenditure of $738,725.50, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 5911 (Division of Infrastructure Management), P530704-100000 (Facilities - New Roberts Rd. Outpost), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.