Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Star Consultants, Inc. for engineering design services related to the construction of a new refuse station for the Department of Public Service, Division of Refuse Collection, at 1550 Georgesville Road. It should be noted that this contract is for design services and is not the actual construction. The scope of work shall include design, engineering and, future construction administration. The contract will provide engineering design services for the demolition of the existing truck wash building and for future construction of the new Refuse Station.
Request for Statements of Qualifications (RFSQ) were solicited via the Vendor Services website from March 22, 2018 to April 9, 2018. The city received two proposals as listed. All proposals were deemed responsive and were fully evaluated by the committee.
Company City FBE/MBE
Star Consultants, Inc. Columbus MBE
Abbot Studios Architects Planners Columbus N/A
Star Consultants, Inc. received the highest score by the evaluation committee. The Office of Construction Management is recommending a contract award to Star Consultants, Inc.
Emergency action is requested so that design services may begin as soon as practical.
Star Consultants, Inc. Contract Compliance No. 31-1558857, expiration date April 13, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $917,994.18 from the Refuse Bond Fund for engineering design services related to the construction of a new refuse station for the Department of Public Service, Division of Refuse Collection, at 1550 Georgesville Road. These funds were budgeted within the Refuse Bond Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Refuse Bond Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Star Consultants, Inc. for design services related to the construction of a new refuse station at Georgesville Road for the Department of Public Service, Division of Refuse Collection; to authorize the expenditure of $917,994.18 from the Refuse Bond Fund; and to declare an emergency. ($917,994.18)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Refuse Bond Fund; and
WHEREAS, Request for Statements of Qualifications (RFSQ) were solicited; and
WHEREAS, two firms submitted bids and Star Consultants, Inc. achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $917,994.18 from the Refuse Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Star Consultants, Inc. for engineering design services related to the construction of a new refuse station for the Department of Public Service, Division of Refuse Collection, at 1550 Georgesville Road, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7703 / P520004-100005 / Alum Creek Remediation - Facility Improvements (Voted Carryover) / $538,531.00 / ($538,531.00) / $0.00
7703 / P520001-100000 / 59-02 Mechanized Collection Equipment (Voted Carryover) / $1,581,173.00 / ($379,463.00) / $1,201,710.00
7703 / P530703-100000 / Facilities - New 1550 Georgesville Road Station (Voted Carryover) / $0.00 / $917,994.00 / $917,994.00
SECTION 2. That the transfer of $538,531.00, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Bond Fund), from Dept-Div 5902 (Division of Refuse Collection), Project P520004-100005 (Alum Creek Remediation - Facility Improvements), Object Class 06 (Capital Outlay) to Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), Project P530703-100000 (Facilities - New 1550 Georgesville Road Station), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $379,463.00, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Bond Fund), from Dept-Div 5902 (Division of Refuse Collection), Project P520001-100000 (59-02 Mechanized Collection Equipment), Object Class 06 (Capital Outlay) to Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), Project P530703-100000 (Facilities - New 1550 Georgesville Road Station), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of Office of Construction Management with Star Consultants, Inc. for engineering design services related to the construction of a new refuse station for the Department of Public Service, Division of Refuse Collection, 1550 Georgesville Road.
SECTION 5. That the expenditure of $917,994.18, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), in Dept-Div 5902 (Division of Refuse Collection), Project P530703-100000 (Facilities - New 1550 Georgesville Road Station), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.