Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Kueper North America. in the amount of $46,125.00 and The Dexter Company in the amount of $43,986.30 $31,287.30 for the purchase of After Market Snow Plow Parts per the results of bid RFQ009489. The Snow Plow Parts are needed for use by the Department of Public Service. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Four bids were received and opened for RFQ009489 on July 5, 2018 as follows:
Kueper North America $46,125.00
The Dexter Company $93,574.95
HYO Inc. $151,221.50
Excenture Business Solutions $108,420.00
The bid submitted by Kueper North America met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder for items 10-13, to Kueper North America .
Kueper North America Vendor #018468
The bid submitted by The Dexter Company met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder for items 1 3-9 and 14-15, to The Dexter Company.
The Dexter Company Vendor #006581
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $90,111.30 $77,412.30 from the Fleet Management Operating Fund with Kueper North America and The Dexter Company for the purchase After Market Snow Plow Parts. For 2018, the Fleet Management Division budgeted $4.5 million for parts to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts.
Emergency Justification: The vendor is requesting an emergency amendment due to concern of rising steel prices because of federal tariff regulations.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase orders with Kueper North America ($46,125.00) and The Dexter Company ($43,986.30) ($31,287.30) for the purchase of After Market Snow Plow Parts; and to authorize the expenditure of $90,111.30 from the Fleet Management Operating Fund, and to declare an emergency. ($90,111.30 $77,412.30)
Body
WHEREAS, the City has a need for After Market Snow Plow Parts for use by the Department of Public Service, and
WHEREAS, the Purchasing Office advertised a formal bid (RFQ009489) on July 5, 2018, and
WHEREAS, the Finance and Management Department recommends a bid award to Kueper North America as the overall lowest, most responsive, and responsible bidder, for items 10-13 and
WHEREAS, the Finance and Management Department recommends a bid award to The Dexter Company as the overall lowest, most responsive, and responsible bidder, for items 1 3-9 and 14-15 and
WHEREAS, it is necessary to authorize the expenditure of $90,111.30 $77,412.30 from the Fleet Management Operating Fund; and
WHEREAS, it has become necessary an emergency in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish purchase orders for the purchase of After Market Snow Plow Parts; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Kueper North America. for the purchase of After Market Snow Plow Parts, as follows:
Request for Quotation RFQ009489: Kueper North America $46,125.00
SECTION 2. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with The Dexter Company. for the purchase of After Market Snow Plow Parts, as follows:
Request for Quotation RFQ009489: The Dexter Company $43,986.30 $31,287.30
SECTION 3. That the expenditure of $90,111.30 $77,412.30 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2032-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,
this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.