Explanation
Background: This legislation authorizes the Auditor’s Office to adjust the Department of Development, Division of Housing’s 2018 Community Development Block Grant (CDBG) budget through adjusting appropriations, transferring funds within the department, and transferring funds between departments.
The City of Columbus is an entitlement city and receives Community Development Block Grant funds directly from the U.S. Department of Housing and Urban Development.
When the department prepares its annual operating budget (including the CDBG budget), the budget is based upon a projected amount that the City may receive the following year. The city’s annual budget begins January 1 of each year, but the final CDBG grant amount is not known until May or later of each year. The actual grant amount received in May could be greater or less than the budgeted amount. In 2018, the CDBG grant amount was greater than the amount budgeted. These additional funds result in a change in the distribution of funds within the grant, allowing for more administration costs to be funded from the grant. More administration funds within the grant results in adjusting the split funding for employees within the division.
This legislation will do the following:
• Reduce the budget and appropriation in Housing’s CDBG budget, object class 1, by $117,719.
• Transfer appropriation from the Department of Development Division of Economic Development’s CDBG budget, object class 1, to Housing’s CDBG Budget, object class 1, in the amount of $156,429.
• Transfer appropriation within Housing’s CDBG budget from object class 1 to object class 3 in the amount of $186,429.
• Transfer appropriation from Department of Finance and Management Office of Grants Management CDBG budget, object class 1, to Housing’s CDBG Budget, object class 1, in the amount of $30,000.
Emergency action is necessary to make these adjustments and provide appropriate funding for personnel based upon the grant amount received.
Title
To authorize the Auditor’s Office to adjust the Department of Development, Division of Housing’s 2018 Community Development Block Grant budget through adjusting appropriations, transferring funds within the department, and transferring funds between departments; and to declare an emergency. ($0.00)
Body
WHEREAS, the City of Columbus is an entitlement city and receives Community Development Block Grant funds directly from the U.S. Department of Housing and Urban Development; and
WHEREAS, the 2018 CDBG grant award wwas greater than what was budgeted in 2018; and
WHEREAS, these additional funds result in a change in the distribution of funds within the grant, allowing for more administration costs to be funded from the grant; more administration funds within each grant results in the need to adjust the split funding for employees within the division; and
WHEREAS, the following adjustments need to be made to the Division of Housing’s CDBG and HOME budgets:
• Reduce the budget and appropriation in Housing’s CDBG budget, object class 1, by $117,719.
• Transfer funds (budget and appropriation) from the Department of Development Division of Economic Development’s CDBG budget, object class 1, to Housing’s CDBG Budget, object class 1, in the amount of $156,429.
• Transfer funds (budget and appropriation) within Housing’s CDBG budget from object class 1 to object class 3 in the amount of $186,429.
• Transfer funds (budget and appropriation) from Department of Finance and Management Office of Grants Management CDBG budget, object class 1, to Housing’s CDBG Budget, object class 1, in the amount of $30,000; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Division of Housing, in that it is immediately necessary to make these adjustments and provide appropriate funding for personnel based upon the grant amounts received, thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the budget and appropriation in Housing’s CDBG budget (Dept/Div 44-10, Fund 2248, subfund 224805), Object Class 1 (Personnel) is reduced by $117,719 per the accounting codes attached to this ordinance.
Section 3. That the transfer of $156,429.00 is hereby authorized within Fund 2248 (CDBG), from Dept-Div 44-02 (Economic Development), object class 01 (Personnel) to Dept-Div 44-10 (Housing), object class 01 (Personnel) per the account codes in the attachment to this ordinance.
Section 4. That the transfer of $186,429.00 is hereby authorized within Fund 2248 (CDBG), from Dept-Div 44-10 (Housing), object class 01 (Personnel) to Dept-Div 44-10 (Housing), object class 03 (Contractual Services) per the account codes in the attachment to this ordinance.
Section 5. That the transfer of $30,000.00 is hereby authorized within Fund 2248 (CDBG), from Dept-Div 45-01 (Administration), object class 01 (Personnel) to Dept-Div 44-10 (Housing), object class 1 (Personnel) per the account codes in the attachment to this ordinance.
Section 6. That the funds necessary to carry out the purpose of Section 2 are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for this ordinance.
Section 8.That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.