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File #: 2051-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/10/2018 In control: Finance Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Finance and Management Director to exercise a one-year renewal option with Vinimaya, Inc., dba Aquiire, for the continuation of hosted software solutions and professional services related to the vMarketPlace; to authorize the transfer of $58,000.00 between divisions within the General Fund; to authorize the expenditure of $233,000.00 from the General Fund; and to declare an emergency ($233,000.00).
Attachments: 1. Ord 2051-2018 Legislation Template
Explanation
BACKGROUND: This ordinance authorizes a one year contract renewal with Vinimaya Inc. dba Aquiire, for software hosted solutions related to the electronic procurement system for the Purchasing Office. Ordinance No. 1786-2016 authorized the Finance and Management Director to enter into a contract with Vinimaya Inc. for the continuation of hosted software solutions and professional services related to the vMarketPlace. The contract was for one year, with two one-year renewal options. This ordinance authorizes the execution of the second of these renewal options.

The vMarketPlace is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 200 contracts in the electronic catalog, with over 3 million distinct items. The electronic catalog aggregates catalog content from City contracts and externally manages the content for a single site.

Emergency Justification: The Director of Finance and Management must renew a contract with Vinimaya, Inc. for professional services and hosted software solutions, ensuring staff have access to City universal term contracts, including safety items and essential operational needs.

FISCAL IMPACT: This ordinance authorizes the expenditure of $233,000.00 with Vinimaya, Inc. dba Aquiire for the cost of the annual renewal of this vMarketPlace contract. These funds are budgeted in the Finance and Management Department General Fund budget. In 2017, $230,466.00 was expended for this service.

CONTRACT COMPLIANCE:
Vinimaya, Inc. dba Aquiire CC005838

Title
To authorize the Finance and Management Director to exercise a one-year renewal option with Vinimaya, Inc., dba Aquiire, for the continuation of hosted software solutions and professional services related to the vMarketPlace; to authorize the transfer of $58,000.00 between divisions within the General Fund; to authorize the expenditure of $233,000....

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