Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Sports Apparel (Wearing Apparel) with SMG Enterprises LLC. The Department of Recreation and Parks is the primary user of the Sports Apparel contract. The Sports Apparel contract is used to provide uniform attire for the Recreation and Parks youth sports programs, which include baseball, soccer, basketball, and football programs. The term of the proposed option contract would be approximately two (2) years, expiring May 30, 2020, with the option to renew for two (2) additional one year period(s). The Purchasing Office opened formal bids on December 17, 2017. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007385). Two (2) bids were received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidder as follows:
SMG Enterprises LLC, CC020781 expires 2/8/2020, Items: 24, 26-40, $1.00
Department of Recreation and Parks Total Estimated Annual Expenditure: $100,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because of the importance of these commodities and to ensure there is no delays in the procurement process.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Sports Apparel (Wearing Apparel) with SMG Enterprises LLC; to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sports Apparel UTC contract will provide for the purchase of uniform attire used for the Recreation and Parks youth sports programs; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 17, 2017 and selected the most, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sports Apparel (Wearing Apparel), thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Sports Apparel (Wearing Apparel) in accordance with Request for Quotation RFQ007385 for a term of approximately two (2) years, expiring May 31, 2020, with the option to renew for two (2) additional one year period(s), as follows:
SMG Enterprises LLC, Items: 24, 26-40, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.