Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pest Control Services with Action Pest Control, Inc. The contract is for city wide use to prevent infestation, and eradicate insects and rodents. This contract provides pest control services at various locations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 7, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008977). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Action Pest Control, Inc., CC# 005475, expires June 7, 2020, Pest Control UTC, $1.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for these services.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pest Control Services with Action Pest Control, Inc.; and to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978. ($1.00).
Body
WHEREAS, the Pest Control UTC will provide for the purchase of pest control services at various locations throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 7, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into the a Universal Term Contract for the option to purchase pest control services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase pest control services, in accordance with Request for Quotation RFQ008977 for a term of approximately two years, expiring July 31, 2020, with the option to renew for one (1) additional year, as follows:
Action Pest Control, Inc., Pest Control UTC, $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.