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File #: 1593-2018    Version: 1
Type: Ordinance Status: Passed
File created: 5/31/2018 In control: Public Safety Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Director of Public Safety, on behalf of the Division of Police, to enter into a contract with Pro-Tow, Inc. for towing management services and software; to authorize the expenditure of $1,000,000.00 or so much thereof as is necessary from the Division of Police General Fund; and to declare an emergency. ($1,000,000.00)
Explanation

BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Pro-Tow, Inc. in the amount of $1,000,000.00 to provide towing management services and software as needed for the Division of Police. The Division of Police is responsible for the safety and welfare of the traveling public on all public streets, state routes, interstates, and waterways, as well as those endangered by parking violations, accidents, and/or abandoned vehicles and watercrafts within the Metropolitan Columbus Area as well as on City-owned land. In an effort to improve the transportation network and access innovative technology, the City sought a smart solution to towing management services.

In 2017, a committee was convened to investigate the use of Towing Management Services as a way to streamline the towing of vehicles in response to clearing accident scenes, violations of the parking codes, and improve the landscape of the city by towing abandoned vehicles. As a result, the Department of Public Safety issued a Request for Proposals for a Towing Management System. The scope of services outlined in the City’s Request for Proposals included: managing software, towing, and/or impounding of motor vehicles and watercraft for a period of three years with three one-year renewal options.

Four proposals were received and the evaluation committee determined that Pro-Tow, Inc. was the highest qualified offeror. It is now necessary to authorize the Director of the Department of Public Safety to enter into a contract with Pro-Tow Inc. for towing management services and software, effective August 1, 2018 until July 31, 2021, subject to annual authorization and approval, with the option to renew for three additional one-year terms.

BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police, Division of Support Services, and the Department of Technology completed a review of the proposals submitted by Pro-Tow...

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