Explanation
1. BACKGROUND
This legislation authorizes the Chief Innovation Officer to execute a contract modification with ProLine Electric related to the Smart City Challenge - Vulcan Charging and Decarbonization project.
In 2016, the City of Columbus applied for and won the Smart City Challenge, resulting in the award of a $40 million grant from the U.S. Department of Transportation (USDOT) and a $10 million grant from the Paul G. Allen Family Foundation (Vulcan) to assist in implementation of the City’s proposal to demonstrate how advanced data and intelligent transportation systems (ITS) technologies and applications can be used to reduce congestion, keep travelers safe, protect the environment, respond to climate change, connect underserved communities, and support economic vitality.
Ordinance 1863-2016 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from Vulcan to advance the Smart Columbus Electrification Plan, which aims to lay a practical path to replacing carbon-based fuel consumption through critical system improvements that increase safety, reduce carbon emissions, and enhance mobility.
Ordinance Number 1901-2017 authorized the transfer of signature authority from the Director of Public Service to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future documents and contracts entered into by the City of Columbus in connection with Smart Columbus, the Smart City Challenge, and Vulcan projects.
Ordinance 0835-2018 authorized the Chief Innovation Officer to initiate a procurement effort that resulted in the award and execution of a construction contract, effective April 25, 2018, with ProLine Electric in the amount of up to $518,454.09 for the installation of up to ninety-six electric vehicle charging stations and related components at several City of Columbus facilities.
Ordinance 1423-2018 authorized the Chief Innovation Officer to execute a modification with electric vehicle charging stations and support the program and to comply with Fire Code regulations concerning the installation of electric vehicle charging stations at several City of Columbus facilities and related components in accordance with the terms, conditions, and timelines of the Paul G. Allen Family Foundation (Vulcan) Phase III Grant Agreement.
This Ordinance authorizes the appropriation and the expenditure of up to $100,000.00 to fund electric vehicle charging stations in support of City fleet electric vehicle purchases contingent upon receipt of the second payment from Paul G. Allen Philanthropies or as approved by the auditor of the City of Columbus.
Original contract amount: $518,454.09 (Ord. 0835-2018, PO113175)
Total Modification 1: $ 81,545.91 (Ord. 1243-2018, POXXXXXX)
This Modification: $100,000.00
Contract amount including all modifications: $700,000.00
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for ProLine Electric is CC005491 and expires 2/22/19.
3. FISCAL IMPACT
Funding in the amount of $100,000 for the Proline Modification 2 is contingent upon receipt of the second payment from Paul G. Allen Phianthropies or as approved by the auditor of the City of Columbus.
4. EMERGENCY DESIGNATION
Emergency action is requested in that it is immediately necessary to authorize the Chief Innovation Officer to execute a contract modification with ProLine to appropriate and expend the additional funds necessary for additional charging stations on city property needed to support the program and specifically the purchase of city fleet electric vehicles in accordance with the terms, conditions, and timelines of the Paul G. Allen Philanthropies (Vulcan) Phase III Grant Agreement.
Title
To authorize the Chief Innovation Officer to modify a construction contract with ProLine Electric relative to the Smart City Challenge - Vulcan Charging and Decarbonization project; to authorize the appropriation and expenditure of up to $100,000.00 from the Smart City Private Fund contingent upon receipt of the second payment from Paul G. Allen Philanthropies or as approved by the auditor of the City of Columbus; and to declare an emergency. ($100,000.00)
Body
WHEREAS, on December 7, 2015, the U.S. Department of Transportation (USDOT) announced the Smart City Challenge, a collaborative effort by the USDOT and Vulcan seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future”; and
WHEREAS, on June 23, 2016, the Paul G. Allen Family Foundation (Vulcan) awarded the City of Columbus a $10 million grant for the purpose of replacing carbon-based fuel consumption through critical system improvements that increase safety, reduce carbon emissions, and enhance mobility; and
WHEREAS, Ordinance 1863-2016 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from Vulcan, which are to be distributed to the City over the course of four years; and
WHEREAS, Ordinance Number 1901-2017 authorized the transfer of signature authority from the Director of Public Service to the Chief Innovation Officer, or the Chief Innovation Officer's designee, for all past, present and future Smart Columbus, Smart City Challenge, and Paul G Allen Family Foundation contracts, documents, and projects; and
WHEREAS, Ordinance 0835-2018 authorized the Chief Innovation Officer to initiate a procurement effort that resulted in the award and execution of a construction contract, effective April 25, 2018, with ProLine Electric; and
WHEREAS, it is necessary to modify the aforesaid construction contract with ProLine in order to install additional chargers in support of City fleet Electric Vehicle purchases in accordance with the terms, conditions, and times of the Paul G. Allen Philanthropies Phase III Grant Agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Smart City Program Management Office in that it is immediately necessary to authorize the Chief Innovation Officer to execute said contract modification with ProLine and to authorize the encumbrance and expenditure of requisite funding so as to prevent unnecessary delays in the development and deployment of Smart City Challenge initiatives, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $100,000.00 is appropriated in Fund 7768 (Smart City Grant Fund), Dept-Div 5912 (Division of Design and Construction), Grant G591611 (Private Grant Smart City), in Object Class 06 (Capital Outlay) contingent upon receipt of the second payment from Paul G. Allen Philanthropies or as approved by the auditor of the City of Columbus per the account codes in the attachment to this ordinance.
SECTION 2. That the Chief Innovation Officer be and is hereby authorized to execute a contract modification with ProLine Electric related to the Smart City Challenge - Vulcan Charging and Decarbonization project in the amount up to $100,000.00.
SECTION 3. That the expenditure of $100,000 or so much thereof as may be needed, is hereby authorized in Fund 7768 (Smart City Fund), Dept-Div 5912 (Division of Design and Construction) in object class 06 (Capital Outlay) contingent upon receipt of the second payment from Paul G. Allen Philanthropies or as approved by the auditor of the City of Columbus per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated contingent upon receipt of the second payment from Paul G. Allen Philanthropies or as approved by the auditor of the City of Columbus, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.