Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Maintenance and Engineering Company for roof renovations at five (5) City facilities. This project will include full depth roof replacement, roof repairs, and various small-scale repair and maintenance items needed to provide complete and functional roof systems at these facilities.
These roof renovations will occur at the following locations:
City Hall, 90 West Broad Street
Columbus Public Health, 240 Parsons Avenue
East Side Health Center, 1180 East Main Street
South Side Head Start, 475 Elwood Avenue
West Side Health Center, 2300 West Broad Street
Formal bids were solicited by the Office of Construction Management and the City received three bids on April 26, 2018 as follows (0 FBE, 0 MBE):
General Maintenance and Engineering Company $661,500.00
General Restoration Corporation $685,065.00
Harold J. Becker Company, Inc. $1,114,310.00
The Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, General Maintenance and Engineering Company.
Emergency action is requested in order to expedite the roof upgrades before winter.
General Maintenance and Engineering Company Contract Compliance No. 31-4188545, expiration date March 21, 2019.
Fiscal Impact: This legislation authorizes the expenditure of $661,500.00 collectively from the Neighborhood Health Center Capital Reserve Fund and the Construction Management Capital Improvement Fund with General Maintenance and Engineering Company for roof renovations at five (5) City facilities. These funds were budgeted within the Neighborhood Health Center Capital Reserve Fund and the Construction Management Capital Improvement Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with General Maintenance and Engineering Company for roof renovations; to authorize the appropriation and expenditure of $165,000.00 from the Neighborhood Health Center Capital Reserve Fund; to authorize the expenditure of $496,500.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($661,500.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, there is an unappropriated fund balance within the Neighborhood Health Center Capital Reserve Fund sufficient for said contract; and
WHEREAS, the Office of Construction Management desires to enter into a contract for roof renovations; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on April 26, 2018; and
WHEREAS, General Maintenance and Engineering Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $165,000.00 from the Neighborhood Health Center Capital Reserve Fund; and
WHEREAS, it is necessary to authorize the expenditure of $496,500.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with General Maintenance and Engineering Company for roof renovations at five (5) City facilities so that such renovations can commence before winter weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fund 7733
City Hall Renovations - Various (Unvoted Carryover) | P570031 - 100001 | $1,829,270 | $1,332,770 | ($496,500)
Renovation at City Facilities - Roof Upgrades (Unvoted Carryover) | P570082 - 100000 | $0 | $496,500| $496,500
SECTION 2. That the transfer of $496,500, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $165,000.00 is appropriated in the Neighborhood Health Center Capital Reserve Fund, Fund 7784 in Object Class - 06, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction with General Maintenance and Engineering Company for roof renovations at five (5) City facilities.
SECTION 5. That the expenditure of $165,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 4, is hereby authorized in the Neighborhood Health Center Capital Reserve Fund, Fund 7784 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $496,500.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 4, is hereby authorized in the Construction Management Capital Improvement Fund, Fund 7733 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 7. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.