Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Temperature Control Inc. in the amount of $987,800.00 for the Southerly Wastewater Treatment Plant (SWWTP) Monitoring and Control Addition (MCA) Heating, Ventilation, and Air Conditioning (HVAC) Project CIP 650260-103007. This project will replace the main compressor unit and the air makeup unit that serves the entire MCA building. In addition, all Variable Air Volume (VAV) boxes and thermostats throughout the building will be replaced to provide a fully functional HVAC system. The plant server room, located on the second floor of the MCA, will be built in to provide a separate conditioned space for this equipment. A backup HVAC unit will be placed in that room. Finally, the old incineration monitoring equipment will be removed from the second floor to make room for the server room walls.
2. PROJECT TIMELINE: All work shall be substantially complete within 305 calendar days and final completion within 365 of the Notice to Proceed.
3. PROCUREMENT INFORMATION: In accordance with the procedures set forth in the overall provisions of Section 329 Columbus City Code three (3) bids were received and opened on June 13, 2018 at the Department of Public Utilities, 910 Dublin Road facility. The bids are listed below:
Name C.C. No Expires Vendor # City/State Status
General Temperature Control 31-1201236 | 04/02/20 | 004830 | Canal Winchester, OH MAJ
The Righter Company 31-0889208 | 01/19/20 | 004433 | Columbus, OH MAJ
Shook Construction Company 31-0443680 | 09/28/18 | 004127 | Dayton, OH MAJ
The Engineer's construction cost estimate was $1,172,132.00
General Temperature Control Inc. was selected based on the Bid Tabulation and Quality Factor Form review.
4. CONTRACT COMPLIANCE NO.: 31-1201236 | Exp. 04/02/2020 | MAJ | Vendor#: 004830
5. EMERGENCY DESIGNATION: An emergency designation is not requested for this legislation.
6. ECONOMIC IMPACT: The current HVAC system that serves the MCA at the SWWTP is past its useful life. The system regularly malfunctions and puts the plant servers at risk of overheating in the summer. The new HVAC system will provide reliability and free up plant maintenance staff and budget that have been allocated to keep the current system operational.
7. FISCAL IMPACT: This ordinance authorizes the transfer within and the expenditure of up to $987,800.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and amends the 2018 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Temperature Control Inc. for the Southerly Waste Water Treatment Plant Monitoring and Control Addition HVAC Project for the Division of Sewerage and Drainage; to authorize the transfer within and the expenditure of up to $987,800.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2018 Capital Improvement Budget. ($987,800.00)
Body
WHEREAS, this project will replace the main compressor unit and the air makeup unit that serves the entire MCA building; and
WHEREAS, this project will replace all VAV boxes and thermostats throughout the building to provide a fully functional HVAC system; and
WHEREAS, three (3) competitive bids were received and opened on June13, 2018 by the Department of Public Utilities representatives in accordance with the overall provisions of Section 329 of the Columbus City Code; and
WHEREAS, it was determined that General Temperature Control Inc. submitted the lowest, best, and most responsive bid; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $987,800.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and
WHEREAS, it is necessary the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with General Temperature Control Inc. in the amount of $987,800.00 for the SWWTP MCA HVAC project, CIP 650260-103007 at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Temperature Control Inc., 970 W. Walnut St., Canal Winchester, Ohio 43110, for the SWWTP MCA HVAC Project in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $987,800.00 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650876-100000 | Blueprint Columbus Sump Pump (carryover) | $1,091,955 | $104,155 | (-$987,800)
6109 | 650260-103007 | SWWTP MCA HVAC | $0 | $987,800 | (+$987,800)
SECTION 4. That the Director is hereby authorized to expend up to $987,800.00 or as much thereof as may be needed from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 5. That the said construction firm, General Temperature Control Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.