Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract renewal to the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, Inc.
Funding for this renewal will be for the Division of Water’s Dundee Ave Area Water Line Improvements Project, (690236-100082, Contract No. 2057).
Community Planning Areas: “Eastmoor/Walnut Ridge” (majority) and “Eastland/Brice” areas.
1.1. Amount of additional funds to be expended: $418,665.20
Original Agreement Amount: $ 623,636.23 (PO081277)
Renewal #1: $ 310,800.00 (in process)
Renewal #2 (current): $ 418,665.20
Total (Orig. + Renewals 1-2) $1,353,101.43
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 1809-2017 as well as Renewal No. 1 under Ordinance No. 1834-2018.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated four firms would provide Construction Administration Services for projects in 2017, 2018, and 2019. The procurement process for selecting Stantec Consulting Services, Inc. was explained in Ordinance No. 1809-2017.
1.4. How cost of renewal was determined:
Cost proposals were provided by Stantec Consulting Services, Inc., reviewed by the Division of Water, and deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Division of Water does not have the manpower to perform all of the duties necessary to administer and inspect construction of said projects; Stantec Consulting Services, Inc. will perform the services. The goal of the Dundee Avenue Area Water Line Replacements project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency, which will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison has been contacted and informed of this project.
3.0 FUTURE RENEWAL(S): The original agreement was established for projects commencing 2017 through 2019. Future renewals are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 9/7/19, DAX Vendor No. 0462.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund is necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew and increase the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, Inc., for the Division of Water’s Dundee Avenue Area Water Line Improvements Project; to authorize a transfer and expenditure up to $418,665.20 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($418,665.20)
Body
WHEREAS, the original contract, number PO081277, was authorized by Ordinance No. 1809-2017, passed July 31, 2017, was executed on September 15, 2017, and was approved by the City Attorney on September 25, 2017 for Construction Administration Services for the Division of Water’s Maize Road Area Water Line Improvements (including 8th Ave. WL Imp’s) and General Construction Projects; and
WHEREAS, Renewal No. 1 (in process) was authorized by Ordinance No. 1834-2018, passed July 16, 2018, for Construction Administration Services for the Division of Water’s O’Shaughnessy Dam - 2018 Spillway Erosion Rehabilitation Project; and
WHEREAS, Renewal No. 2 is needed to provide Construction Administration Services for the Division of Water’s Dundee Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract renewal for the Division of Water’s Dundee Avenue Area Water Line Improvements Project, with Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, for the Division of Water’s Dundee Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; now. therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew and increase the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204 (FID# 11-2167170); in the amount of $418,665.20 for the Division of Water’s Dundee Avenue Area Water Line Improvements Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water.
SECTION 2. That this contract renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $418,665.20 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690411-100001 (carryover) | Hoover Dam Misc. Imp's | $0 | $57,886 | +$57,886 (establish authority to match cash)
P690411-100001 (carryover) | Hoover Dam Misc. Imp's | $57,886 | $0 | -$57,886
P690411-100013 (carryover) | Hoover Dam Imp's - Part 1 | $402,700 | $136,300 | -$266,400
P690411-100015 (carryover) | Hoover Maint. Complex Fuel Sys. | $100,000 | $5,620 | -$94,380
P690236-100082 (carryover) | Dundee Ave. Area WL Imp’s | $2,000 | $420,666 | +$418,666
SECTION 5. That the expenditure of $418,665.20 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract renewals associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.