Explanation
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement for Outdoor Distribution Switchgear with Consolidated Electrical Distributors, Inc.
Under this contract pad-mounted switchgears will be purchased for the Division of Power’s Large Scale Development Project, CIP No. 670881-100000.
The Purchase Agreement association listed requires approval by City Council in order for the Division to expend more than $100,000.00, per Columbus City Code Section 329.
A Purchase Order with Consolidated Electrical Distributors, Inc. will be established in the amount of $300,000.00, based on existing Universal Term Contract / Purchasing Agreement No. PA002941, which expires May 31, 2020.
SECTION 2. CONTRACT COMPLIANCE: 77-0559191, expires 3/1/20, Majority, DAX No. 10270.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Consolidated Electrical Distributors.
SECTION 3. EMERGENCY DESIGNATION: Emergency passage is requested as the lead time for the materials is approximately four months and materials are needed by end of December to meet customers’ construction schedules.
SECTION 4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, with Consolidated Electrical Distributors, Inc., for the purchase of Outdoor Distribution Switchgear, for the Division of Power, to authorize a transfer and expenditure up to $300,000.00 within the Electricity General Obligations Bond Fund; to authorize an amendment to the 2018 Capital Improvements Budget; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract / Purchase Agreement No. PA002941 with Consolidated Electrical Distributors, Inc., for the purchase of Outdoor Distribution Switchgear; and
WHEREAS, the Division of Water needs to establish a purchase order in the amount of $300,000.00 to purchase pad-mounted switchgears for the Division of Power’s Large Scale Development Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity Works G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA002941, with Consolidated Electrical Distributors, Inc., for the purchase of Outdoor Distribution Switchgear, in order to have materials purchased by the end of December to meet customers’ construction schedules, and for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement No. PA002941, with Consolidated Electrical Distributors, Inc., for Outdoor Distribution Switchgear, for the Division of Power.
SECTION 2. That the transfer of $300,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended within Fund 6303 - Electricity G.O. Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670793-100001 (carryover) | New Jackson Pike Substation Xfrm. | $1,018,698 | $718,698 | -$300,000
P670881-100000 (carryover) | DOP Large Scale Develop. | $0 | $300,000 | +$300,000
SECTION 4. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.