Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (Renewal #1) an existing engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall Project; CIP# 650725-100005. The purpose of this project is to perform additional sewer condition assessment of the Big Walnut Outfall in order to gain a better understanding of the corrosion damages, debris accumulation and structural integrity of the pipes. This work will take place in the Rickenbacker planning area.
1.1. RENEWAL INFORMATION:
1.1.1. Amount of additional funds to be expended: $360,295.18
Original Contract $1,255,706.74
Renewal #1 (Current): $ 360,295.18
Total Cost ($) $1,616.001.92
1.1.2. Reasons additional goods/services could not be foreseen:
The renewal scope includes additional investigations to conduct man entry inspections, insitu testing and sampling of the materials to better understand the current conditions and create a more accurate degradation curve. Due to the flow and air conditions within this sewer, a majority of this work will be completed by a specialty diving subcontractor. Once the sampling/testing is completed, Stantec will update and finalize the findings report so that the data can be entered into the Sewer Condition Rehabilitaion Evaluation and Assessment Model (SCREAM) for prioritization.
1.1.3. Reasons other procurement processes are not used:
Due to the scope of the project, much of the information and data that has already been gained by the consultant as part of this project would be lost. It would be costly to bring another firm up to date on the current conditions, access points and areas of concern.
1.1.4. How cost of modification was determined:
The costs for the renewal were determined through negotiations with the consultant based on the proposed scope of work.
2. PROJECT TIMELINE:
It is anticipated that the renewal portion of the contract will take 1.5 years to complete.
3. CONTRACT COMPLIANCE No.: 11-2167170 | MAJ | Exp.09/07/19 | Vendor #: 000462
4. DESIGNATION: An emergency designation is not requested at this time.
5. ECONOMIC IMPACT:
This project is part of the required consent order program to assess all large diameter sewer trunks. By completing these investigations it will allow the City to have a better understanding of the system and create an accurate prioritization of necessary repairs. Said repairs will extend the useful life of the sanitary system, reduce the risk of damages due to failure, and reduce maintenance costs.
6. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $360,295.18 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 6109 and to amend the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew (Renewal #1) an existing engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall; to authorize the transfer within and expenditure of up to $360,295.18 in funds from the Sanitary Sewer System General Obligation Bond Fund; and to amend the 2018 Capital Improvements Budget. ($360,295.18)
Body
WHEREAS, the original contract EL015898 was authorized by Ordinance 0660-2014; passed April 28, 2014; executed by the Director on June 13, 2014; approved by the City Attorney’s office on June 19, 2015; and certified by the Auditor’s office on June 20, 2014; and
WHEREAS, it is necessary to renew (Renewal #1) an existing engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall Project; CIP# 650725-100005; and
WHEREAS, it is necessary to perform additional sewer condition assessment of the Big Walnut Outfall to better understand the corrosion damages, debris accumulation, and structural integrity of the pipes; and
WHEREAS, it is necessary to transfer within and to expend up to $360,295.18 from the Sanitary Sewer General Obligation Fund, Fund 6109 and
WHEREAS, it is necessary to amend the 2018 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew (Renewal #1) an existing engineering agreement with Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall Project; CIP# 650725-100005 for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew (Renewal #1) an existing engineering agreement with Stantec Consulting Services, 1500 Lake Shore Drive, Suite 100, Columbus. Ohio 43204, for the Stantec Consulting Services for the Large Diameter Sewer Assessment Big Walnut Trunk, Big Walnut Outfall and Rocky Fork Sanitary Outfall project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $360,295.18 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current | Revised | (Change)
6109 | 650751-100000 | Wms/Castle Rd Sanitary Pump Station (Carryover) | $32,383 | $0 | (-$32,383)
6109 | 650706-100000 | Fifth Ave Dam Removal (Carryover) | $18,929 | $1,817 | (-$17,112)
6109 | 650725-100004 | Lrg. Dia. Sewer Alum Creek South Deshler /Truro (carryover) | $283,983 | $0 | (-$283,983)
6109 | 650725-100010 | West Side Trunk Rehabilitation (carryover) | $7,499 | $0 | (-$7,499)
6109 | 650725-100012 | Large Diameter - Scioto Main Trunk (carryover) | $19,319 | $0 | (-$19,319)
6109 | 650725-100005 | Lrg. Dia. Sewer Big Walnut Trunk Big Walnut Outfall and Rocky Fork Sanitary Outfall | $0 | $360,296 | (+$360,296)
SECTION 4. That the Director is hereby authorized to expend up to $360,295.18 per the account codes in the attachment to this ordinance.
SECTION 5. That the said firm, Stantec Consulting Services, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.