City of Columbus - File #: 2295-2018

• File #: 2295-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/6/2018
• In control: Public Utilities Committee
• On agenda: 9/24/2018
• Final action: 9/27/2018
• Title: To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the DOSD Roof Replacements, No. 2; to authorize the transfer within and the expenditure of up to $200,850.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2018 Capital Improvements Budget. ($200,850.00)

Date	Ver.	Action By	Action	Result
9/27/2018	1	CITY CLERK	Attest
9/26/2018	1	MAYOR	Signed
9/24/2018	1	COUNCIL PRESIDENT	Signed
9/24/2018	1	Columbus City Council	Approved	Pass
9/17/2018	1	Columbus City Council	Read for the First Time

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the DOSD Roof Replacements, No. 2, CIP# 650234-100100. This contract will provide professional engineering services necessary for the planning, design and replacement of roof systems on Division of Sewerage and Drainage (DOSD) facilities. This will be a task order contract and typical tasks shall include: site investigations, inspections and evaluations of existing conditions; technical report writing; review of past roof surveys, preparation of new surveys, if required; preparation of engineering or architectural drawings, documents/drawings for permit approval; specifications; bid documents and assistance during bidding; technical project representation during construction; preparation of record plan drawings for projects and preparation of M&O Manuals.

2. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received four (4) proposals on June 15, 2018 from the following companies:

Name C.C. No. / Exp. Date | Vendor # | City/State | Status
Hatch Associates Consultants, Inc. | 13-6094431 | 05/21/20 | 025646 | Columbus, OH | MAJ
Prime AE Group Inc. | 26-0546656 | 02/28/21 | 002102 | Columbus, OH | MBE
Star Consultants Inc. | 31-1558857 | 02/28/20 | 005568 | Columbus, OH | MBE
American Structurepoint | 35-1127317 | 08/28/19 | 007019 | Columbus, OH | MAJ

Hatch Associates Consultants, Inc. was selected as the lowest best, responsible vendor.

3. Project Timeline: This will be a one year contract, with an option for the City to renew annually for an additional 4 years. The duration of the contract may ext...