Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors Inc. for the purchase of Copper 15KV Cable Shielded TRXLPE for the Division of Power. The Copper 15KV Cable Shielded TRXLPE will be used in underground utility applications.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009653). Sixty-four (64) bidders (2 MBE, 62 MAJ) were solicited and Two (2 MAJ) bids were received and opened on August 2, 2018. After a review of the bids, the Division of Power recommends an award be made for all items to Consolidated Electrical Distributors Inc. as the lowest responsive and responsible and best bidder in the amount of $135,300.00.
Emergency Designation: This legislation is to be considered an emergency measure because without emergency action no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
SUPPLIER: Consolidated Electrical Distributors Inc. Vendor #010270 CC#77-0559191 expires 3/1/20 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $135,300.00 is required for this purchase.
$0.00 was expended in 2017.
$292,352.00 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with Consolidated Electrical Distributors Inc. for the purchase of Copper 15KV Cable Shielded TRXLPE for the Division of Power; and to authorize the expenditure of $135,300.00 from the Power Operating Fund; and to declare an emergency. ($135,300.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 2, 2018 for Copper 15KV Cable Shielded TRXLPE for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for all items to the lowest responsive and responsible and best bidder, Consolidated Electrical Distributors Inc.; and
WHEREAS, the Division of Power will use the Copper 15KV Cable Shielded TRXLPE in underground utility applications;and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc in accordance with the terms, conditions and specifications of Solicitation Number: RFQ009653 on file in the Purchasing Office; now, therefore:
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize a contract for the purchase of Copper 15KV Cable Shielded TRXLPE for the Division of Power, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Consolidated Electrical Distributors Inc., for the purchase of Copper 15KV Cable Shielded TRXLPE for the Division of Power, in accordance with RFQ009653 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $135,300.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.