Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Insight Public Sector for the purchase of five (5) Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors. These purchase orders will be established in accordance with the terms and conditions of a State of Ohio Cooperative Contract with Insight Public Sector. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts.
The Insight Public Sector (vendor #007309) State of Ohio cooperative contract 534242 expires 12/31/18 ($29,876.10 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $29,876.10 from the Special Income Tax fund with Insight Public Sector for the purchase of five (5) Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions and associated up-fitting. Approximately $7.5 million was expended in 2017 for vehicles and associated up-fitting and $6.0 million in 2016.
Title
To authorize the Finance and Management Director to establish purchase orders with Insight Public Sector for the purchase of Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors, in accordance with the terms and conditions of State of Ohio Cooperative Contracts; and to authorize the appropriation and expenditure of $29,876.10 from the Special Income Tax fund. ($29,876.10)
Body
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts; and
WHEREAS, the State of Ohio Cooperative contract with Insight Public Sector, Contract #534242, is available for the City's use for the purchase of police vehicle cameras, Panasonic HD Arbitrator Cameras, and necessary hardware/accessories, expires 12/31/2018; and
WHEREAS, there is a need to purchase five (5)Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors; and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish a purchase order with Insight Public Sector for the purchase of five (5) Panasonic HD Arbitrator Cameras for use by Police; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for the purchase of five (5) Panasonic HD Arbitrator Cameras and necessary hardware/accessories to be installed on Police Interceptors, pursuant to the terms and conditions of State of Ohio Cooperative Contracts, as follows:
State Contract No. 534242; Insight Public Sector; CC# 36-3949000
Purchase Panasonic HD Arbitrator Cameras and necessary hardware/accessories ($29,876.10)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $29,876.10 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2304-2018 Legislation Template.xls
SECTION 3. That the expenditure of $29,876.10 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2304-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.