Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with General Supply and Services, Inc. for the purchase of Luminaires for the Division of Power. The Luminaires (street light fixtures) and related components will be used for roadway installations and to maintain existing street lights within the City.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009643). Sixty-four (64) bidders (3 MBE, 59 MAJ, 1 F1, 1 MBR) were solicited and Five (5 MAJ) bids were received and opened on July 26, 2018. After a review of the bids, the Division of Power recommends an award be made for all items to General Supply and Services, Inc. as the lowest responsive and responsible and best bidder in the amount of $690,622.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: General Supply and Services, Inc. Vendor #001397 CC#20-5021902 expires 7/18/20 (MAJ)
FISCAL IMPACT: $690,622.00 is required for this purchase.
$0.00 was expended in 2017.
$386,536.68 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with General Supply and Services, Inc. for the purchase of Luminaires for the Division of Power; and to authorize the expenditure of $690,622.00 from the Power Operating Fund. ($690,622.00)
Body
WHEREAS, the Purchasing Office opened formal bids on July 26, 2018 for Lunimaires for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for all items to the lowest responsive and responsible and best bidder, General Supply and Services, Inc.; and
WHEREAS, the Division of Power will use the Luminaires (street light fixtures) and related components will be used for roadway installations and to maintain existing street lights within the City; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with General Supply and Services, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ009643 on file in the Purchasing Office; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with General Supply and Services, Inc. for the purchase of Luminaires for the Division of Power, in accordance with RFQ009643 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $690,622.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.