Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement for the North Central Standard Lighting Improvements Project, with ms consultants, inc., under UIRF No. 440007-100018.
The purpose of this project is to design a standard street lighting system for the North Central area with LED luminaires. Design is currently in process. ms consultants, inc. is at approximately a 80-90% stage with the design.
A Modification (No. 1) to the agreement is needed. Required design changes have mandated the need for additional survey of pole locations within the project to ensure proper installation. The work will consist of a redesign the circuit north of Benchmark by moving all the lighting to the west side of Sunbury Road. It will revise the plans to incorporate comments received and revise all MIS references to the new MIS numbers. The project will change out the existing HPS fixtures for LED as required within the project area. Circuit schematics, notes and quantities will be revised. The construction cost estimate will be revised to incorporate the plan changes.
Construction of the project will occur in the “Northeast” planning area.
1.1 Amount of additional funds to be expended: $7,450.38
Original Design Contract Total: $132,470.78 PO042594 (replaced by PO053988)
Mock Road Standard Street Lighting $ 32,512.26 PO042594-10 (replaced by PO053988-10)
North Central Standard Street Lighting $ 72,561.71 PO042594-20 (replaced by PO053988-20)
Innis Road Standard Street Lighting $ 27,396.81 PO042594-30 (replaced by PO053988-30)
Modification No. 1 (current): $ 7,450.38
Total (Orig. + Mod. 1) $139,921.16
1.2. Reasons additional goods/services could not be foreseen:
The contract modification was not anticipated at the time the original agreement was legislated. Due to extensive joint use attachment issues that were not accounted for in the original design additional funds are needed to address those issues and complete the design of the project.
1.3. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed the study phase of the project already. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project.
1.4. How cost of modification was determined:
The cost of the modification was determined by meeting with the design consultant and discussing the necessary steps to complete the project. It was determined that contingency from the initial design contract would cover the majority of the remaining work that was required, however, a modification is needed to encumber additional funds for a small amount of design work still required.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: It is the Division’s goal to incorporate the use of LED lighting for the benefit of both energy savings and maintenance cost savings. This project will install new lighting in some areas of the project and will also convert some existing lighting to LED. The project was requested by the North Central community utilizing UIRF as a funding source for the project
3. CONTRACT COMPLIANCE INFO:
ms consultants, inc.: 34-6546916, expires 2/18/20, MAJ, DAX #6998
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
4. FISCAL IMPACT: There are sufficient funds within the Electricity G.O. Voted Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with ms consultants, inc., for the Division of Power’s North Central Standard Lighting Improvements Project; and to authorize an expenditure up to $7,450.38 within the Electricity G.O. Voted Bonds Fund. ($7,450.38)
Body
WHEREAS, Contract No. PO042594 (replaced by PO053988) was authorized by Ordinance No. 2760-2016, passed December 5, 2016, was executed on January 5, 2017, and approved by the City Attorney on January 10, 2017 for the combined Mock Road, North Central, and Innis Road Standard Street Lighting Project; and
WHEREAS, Modification No. 1 (current) is needed for additional design services for the North Central Standard Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity G.O. Voted Bonds Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement for the North Central Standard Lighting Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement for the North Central Standard Lighting Improvements, with ms consultants, inc., in an amount up to $7,450.38.
SECTION 2. That the expenditure of $7,450.38 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.