Explanation
The Department of Public Utilities entered into a contract with RAMA Consulting Group, Inc. for professional consulting services to assist in program planning, design and implementation in support of workforce and economic development including diversity training, small business outreach, business process management, policy development, stakeholder engagement and marketing communications. This contract was the result of a Request for Proposal received on April 25, 2014.
The original contract EL016195 was established for a period of one (1) year with two additional one (1) year renewals. This modification would be to extend the contract to September 30, 2019 to provide time to complete work in progress to further diversity and inclusion within the Department of Public Utilities and to continue to work with community outreach programs furthering economic benefit programs. All terms and conditions of the original agreement remain in full force and effect.
SUPPLIER: RAMA Consulting Group, Inc. (20-4647970, DAX#001370), Expires January 6, 2019
RAMA Consulting Group, Inc. does hold MBE (M1A) status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification No. 4 is to ADD $0.00. Total contract amount including this modification is $1,050,000.00.
2. Reason additional funds were not foreseen: Additional funds are not requested. The original contract allowed for two (2) extension periods on a year-to-year basis. The current extension will expire on September 30, 2018. This modification is to provide an extensionof the current contract through September 30, 2019.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract. This modification will only add time for the work to be completed.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is needed for this modification.
$65,364.12 was spent in 2017
$283,494.04 was spent in 2016
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow the work being done under the contract to continue uninterrupted.
Title
To authorize the Director of Public Utilities to enter into a contract modification with RAMA Consulting Group, Inc. to extend the current contract for professional consulting services related to workforce and economic development including diversity training, small business outreach, business process management, policy development, stakeholder engagement and marketing communications; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Utilities supports the growth and sustainability of diversity and inclusion in both its workforce and suppliers; and
WHEREAS, the Department of Public Utilities requires professional support for the planning, design and implementation of various diversity and inclusion programs aligned with strategic business goals; and
WHEREAS, RAMA Consulting Group, Inc. was selected based upon criteria set forth by Columbus City Code; and
WHEREAS, the Department of Public Utilities wishes to modify EL016195 with RAMA Consulting Group, Inc. for professional consulting services to extend the current contract to September 30, 2019, and
WHEREAS, this modification would allow for the completion of the projects currently in process without the expenditure of additional funds, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify and extend the current contract modification for professional consulting services with RAMA Consulting Group, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to modify and extend contract No. EL016195 with RAMA Consulting Group, Inc., 897 East 11th Ave., Suite 100, Columbus, Ohio 43211, for professional consulting services in accordance with the terms and conditions as shown in the contract on file in the office of the Department of Public Utilities through September 30, 2019. Total amount of modification No. 4 is $0.00. Total contract amount including this modification is $1,050,000.00
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.