Explanation
BACKGROUND: There is a need within the Department of Public Safety, Division of Fire, to purchase thermal image cameras and related equipment for use in emergency vehicles utilized by the Division of Fire. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreement with All-American Fire Equipment, Inc., for the purchase of FLIR K65 thermal image cameras, truck mounted chargers, and associated hardware & software equipment which are used by fire fighters during firefighting and hazardous material operations. The UTC with All-American Fire Equipment, Inc., will permit the Division of Fire to not only purchase replacement thermal camera equipment for existing MSA thermal image camera equipment currently in use in emergency vehicles, but will also permit the Division of Fire to purchase thermal image cameras and related equipment for use in all new emergency vehicles purchased in 2018 via Ordinance #1296-2018.
All-American Fire Equipment will provide on-site training at the Division of Fire / Training Academy on both the controls and operation of the FLIR thermal image camera equipment; Fleet Maintenance will handle the installation of all thermal image camera equipment within the emergency vehicles. As part of the UTC agreement, All-American Fire Equipment, Inc. shall provide a factory trade-in allowance of one-for-one (1:1) trade-in value on the MSA #5200 thermal image cameras currently in use by the Division of Fire, and a trade-in value of $2,517.00 will be given towards the purchase of each new FLIR K65 thermal image camera equipment purchased. An initial quantity of twenty (20) FLIR K65 thermal image cameras and related equipment will be purchased in the amount of $91,000.00, with an estimated $162,000.00 being spent over a span of approximately two (2) years.
All-American Fire Equipment, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Bid Information: A Universal Term Contract with All-American Fire Equipment, Inc. exists for this expenditure. (exp. 05/31/2020) (PA#003406)
Contract Compliance: #31-1381503 (Active C.C./02-23-2020) (Vendor #005226)
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds to facilitate the purchase of this important equipment, allowing it to be placed in service as soon as possible so that firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $91,000.00 from the Fire Division's Safety Voted Bond Fund for the purchase of thermal image cameras and related equipment for use in emergency vehicles utilized by the Division of Fire. An amendment to the 2018 CIB and transfers between projects within Fire's Safety Bond Fund are necessary to fund this purchase.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds within the Safety Bond Fund; to authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with All-American Fire equipment, Inc. for the purchase of thermal image cameras and related equipment for use in emergency vehicles for the Division of Fire; to issue a purchase order from an existing Universal Term Contract with All-American Fire Equipment, Inc. for the Division of Fire; to authorize the expenditure of $91,000.00 from the Safety Bond Fund; and to declare an emergency. ($91,000.00)
Body
WHEREAS, there is a need within the Public Safety Department, Division of Fire, for the purchase of thermal image cameras and related equipment for use in its emergency vehicles; and,
WHEREAS, a Universal Term Contract established by the Purchasing Office exists with All-American Fire Equipment, Inc. for this equipment; and,
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget within the Safety Bond Fund; and
WHEREAS, it is necessary to transfer funds between projects within the Safety Bond Fund; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations with the appropriate UTC with All-American Fire Equipment, Inc. for thermal image cameras and related equipment for use by firefighters in emergency vehicles for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget be amended in Fund 7701, as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Apparatus Ladders 7701-340151-100000 $13,246 $4,680 ($8,566)
Fire Facility Renovations 7701-340103-100000 $37,800 $39,371 $1,571
Fire Facility Renovations 7701-340103-100000 $39,371 $0 ($39,371)
Fire Apparatus Engines 7701-340152-100000 $43,064 $91,000 $47,937
SECTION 2. That the transfer of $46,834.02 is hereby authorized between projects within the Safety Bond Fund 7701, per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with All-American Fire Equipment, Inc. for the purchase of said equipment for the Division of Fire.
SECTION 4. That the expenditure of $91,000.00, or so much thereof as may be necessary, for the purchase of said equipment for emergency vehicles, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.