Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Columbus Public Health Building, 240 Parsons Avenue. The original contract was authorized by Ordinance No. 2568-2014, and provides four (4) one-year renewal options.
This ordinance seeks authority for the fourth and final annual renewal provision provided for within the initial contract. The term of this contract will be through November 25, 2019.
Dove Building Services, Inc. Contract Compliance No. 31-0918594, expiration date October 31, 2018.
Fiscal Impact: The ordinance authorizes the expenditure of $316,000.00, with Dove Building Services, for custodial services at the Columbus Public Health Building. The Facilities Management Division budgeted $316,000.00 in the General Fund for these services. In 2017, $316,000.00 was expended for these custodial services.
Title
To authorize the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Dove Building Services, Inc. for custodial services at the Columbus Public Health Building; and to authorize the expenditure of $316,000.00 from the General Fund. ($316,000.00)
Body
WHEREAS, Ordinance No. 2568-2014, passed by City Council on November 11, 2014, authorized the original custodial services contract and provided for up to four (4) annual contract renewals; and
WHEREAS, Ordinance No. 2156-2015, passed by City Council on September 30, 2015, authorized the first of four (4) annual contract renewals provided for in the original contract; and
WHEREAS, Ordinance No. 2750-2016, passed by City Council on November 23, 2016, authorized the second of four (4) annual contract renewals provided for in the original contract; and
WHEREAS, Ordinance No. 2499-2017, passed by City Council on October 25, 2017, authorized the third of four (4) annual contract renewals provided for in the original contract; and
WHEREAS, it is necessary to authorize the expenditure of $316,000.00 from the General Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director of Finance and Management to renew a contract with Dove Building Services for custodial services at the Columbus Public Health Building, 240 Parsons Avenue; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract, on behalf of the Facilities Management Division, with Dove Building Services for custodial services at the Columbus Public Health Building, 240 Parsons Avenue.
SECTION 2. That the expenditure of $316,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.