Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Rocks Trailer Sales., in the amount of $27,152.50 for the purchase of a Riot Trailer per the results of bid RFQ009649. The Riot Trailer is needed for use by the Division of Police. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Two bids were received and opened for RFQ009649 on July 26, 2018 as follows:
Rocks Trailer Sales, $27,152.50
Executive Security Group, $33,209.15
The Finance and Management Department recommends a bid award to Rocks Trailer Sales, as the lowest, most responsive and responsible bidder.
Rocks Trailer Sales Vendor #004623
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $27,152.50 from the Special Income Tax Fund with Rocks Trailer Sales, for the purchase of a Riot Trailer. Funding for this acquisition is budgeted within the Special Income Tax Fund for 2018 citywide vehicle acquisitions. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions. $7.5 million in 2017 and $6.0 million in 2016 were expended respectively from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Rocks Trailer Sales Inc. for the purchase of a Riot Trailer for the Division of Police; and to authorize the appropriation and expenditure of $27,152.50 from the Special Income Tax fund. ($27,152.50)
Body
WHEREAS, the Division of Police has a need for a Riot Trailer, and
WHEREAS, the Purchasing Office advertised a formal bid (RFQ009649) on July 26, 2018, and
WHEREAS, the Finance and Management Department recommends a bid award to Rocks Trailer Sales as the overall lowest, most responsive, and responsible bidder, and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Rocks Trailer Sales for the purchase of a Riot Trailer for use by the Division of Police; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Rocks Trailer Sales for the purchase of a Riot Trailer, as follows:
Request for Quotation RFQ009649: Rocks Trailer Sales, $27,152.50
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $27,152.50 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2394-2018 Legislation Template.xls
SECTION 3. That the expenditure of $27,152.50, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2394-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.