Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for engineering design services related to the renovation of the fire suppression system at City Hall, 90 West Broad Street. It should be noted that this contract is for design services and is not for the actual construction/renovation. The scope of work shall include, design, engineering, and future construction administration.
The contract will provide design services for the installation of a suppression system in the parking garage/lower level and floors one through four in City Hall.
Request for Statement of Qualifications (RFSQ) were solicited via the Vendor Services website from April 24 to May 18, 2018. The city received five proposals as listed. All proposals were deemed responsive and were fully evaluated by the committee.
Company City AS1/FBE/MBE
Advanced Engineering Consultants Columbus FBE
BBCO Design Columbus AS1
Karpinski Engineering Columbus N/A
Kramer Engineers Columbus N/A
Star Consultants, Inc. Columbus MBE
Advanced Engineering Consultants received the highest score by the evaluation committee. The Office of Construction Management is recommending a contract award to Advanced Engineering Consultants.
Advanced Engineering Consultants Contract Compliance No. 31-1612308, expiration date May 25, 2020.
Fiscal Impact: This legislation authorizes an expenditure of $408,660.00 from the Construction Management Capital Improvement Fund with Advanced Engineering Consultants for engineering design services related to the renovation of the fire suppression system at City Hall, 90 West Broad Street. These funds were budgeted within the Construction Management Capital Improvement Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for engineering design services related to the renovation of the fire suppression system at City Hall, and to authorize the expenditure of $408,660.00 from the Construction Management Capital Improvement Fund. ($408,660.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, Request for Statements of Qualifications (RFSQ) were solicited; and
WHEREAS, five firms submitted bids with Advanced Engineering Consultants receiving the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $408,660 from the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for engineering design services related to the renovation of the fire suppression system at City Hall, 90 West Broad Street; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fund 7733
City Hall Renovations - Various (Unvoted Carryover) | P570031 - 100001 | $1,332,770 | $924,110 | ($408,660)
City Hall Fire Suppression System (Unvoted Carryover) | P570081-100000 | $0 | $408,660 | ($408,660)
SECTION 2. That the transfer of $408,660, or so much thereof as may be needed, is hereby authorized within Fund 7733, Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction with Advanced Engineering Consultants for engineering design services related to the renovation of the fire suppression system at City Hall, 90 West Broad Street.
SECTION 4. That the expenditure of $408,660, or so much thereof that may be necessary in regards to the action authorized in SECTION 3, is hereby authorized in the Construction Management Capital Improvement Fund, Fund 7733 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.