Explanation
Background: This ordinance authorizes the Director of Finance and Management to renew a contract with K.N.S. Services, Inc. for the provision of software, equipment, and technical support for security systems at various City facilities, including but not limited to: City Hall, Columbus Public Health, DoT Arlingate Facility, various Recreation Centers, Jerry Hammond Center, 17th and 25th Public Service Outpost, Municipal Court, the Michael B. Coleman Governmental Building, and other facilities under the purview of the Facilities Management Division.
Pursuant to Ordinance 0196-2014, the Director of Recreation and Parks and the Director of Finance and Management were authorized to enter into a five-year contract, subject to annual approval and authorization, with KNS Services, pursuant to the sole source provisions of the Columbus City Code Section 329.07 for maintenance and support of security camera systems located in various Recreation and Parks facilities and for security camera systems located at various facilities under the purview of the Facilities Management Division. This ordinance seeks authority to renew a security software, equipment, and support contract with KNS for the fifth of five annual renewals.
The Contract Compliance Number for K. N. S. Services, Inc. is 31-1460220, EBO Certification
# CC005443, with an expiration date of 12/22/2019.
Fiscal Impact: This ordinance authorizes an expenditure of $50,000.00 from the General Fund and $50,000.00 from the Construction Management Capital Improvement Fund with K.N.S. Services, Inc. to provide software, equipment, technical support and maintenance/service for security systems for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $100,000.00 in the General Fund and Construction Management Capital Improvement Fund collectively for these expenditures. In 2017, $201,000.00 was expended for related equipment and services.
Title
To authorize the Director of Finance and Management to renew an existing contract with K. N. S. Services, Inc.; to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund and to authorize the expenditure of $50,000.00 from the General Fund. ($100,000.00)
Body
WHEREAS, K.N.S. Services, Inc. currently provides software, equipment, and technical support for security systems at various City facilities, including but not limited to: City Hall, Columbus Public Health, DoT Arlingate Facility, various Recreation Centers, Jerry Hammond Center, 17th and 25th Public Service Outpost, Municipal Court, and other facilities under the purview of the Facilities Management Division; and
WHEREAS, pursuant to Ordinance No. 0196-2014, the City of Columbus entered into a five year software service and maintenance agreement with K. N .S. Services, Inc. pursuant to the sole source provisions of the Columbus City Code Section 329.07; and
WHEREAS, with the addition of new City facilities, including but not limited to remote parking locations, the Michael B. Coleman Government building, and improved security systems at City Hall, it is imperative that City security systems have the appropriate software, equipment, and technical support to ensure the safety of employees and visitors; and
WHEREAS, it is necessary to renew the security software, equipment, and support contract with KNS for the fifth of five annual renewals to provide sufficient contract funding for the 2018-2019 annual contract renewal; and
WHEREAS, it is in the best interest of the City to renew its contract with KNS Services, Inc. to allow a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for security systems under the purview of the Facilities Management Divisions and to provide a single point of contact for software and hardware issues and staff training needs in order to minimize compatibility and integration issues, and improve service and reliability of the City's security system; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund and $50,000.00 from the General Fund; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with K.N.S. Services, Inc. in order to provide software, equipment, technical support, and maintenance/service for security systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2440-2018.xls
SECTION 3. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2440-2018.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.