Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTC) for the option to purchase concrete and concrete maintenance products with Sutherland Lumber Company of Kansas City, and HD Supply Construction Supply, LTD. The Department of Finance and Management, Facilities Management Division is the primary user, and various agencies, for concrete mixes, and concrete maintenance products. Prepackaged concrete mixes, grout, and other cementitious products are used to for repairs to sidewalks, steps, and retaining walls. The term of the proposed option contracts would be approximately two years, expiring October 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 16, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ009782). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HD Supply Construction Supply, LTD., CC# 002046, expires May 24, 2020, Concrete Mixes and Concrete Maintenance Products UTC, Lines: 1 through 4, 9, 10, 13, and 14, $1.00
Sutherland Lumber Company of Kansas City, CC# 007987, expires February 21, 2019, Concrete Mixes and Concrete Maintenance Products UTC, Lines: 5 through 8, 11, and 12, $1.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these contracts for concrete mixes, and concrete maintenance products are necessary for safe and efficient operation of City facilities.
These companies is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two Universal Term Contracts for the option to purchase Concrete Mixes, and Concrete Maintenance Products with Sutherland Lumber Company of Kansas City and HD Supply Construction Supply LTD.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($2.00).
Body
WHEREAS, Concrete Mixes and Concrete Maintenance Products UTC's will provide for the purchase of maintenance products used to repair sidewalks, steps, and retaining walls; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 16, 2018, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase concrete mixes, and concrete maintenance products, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase concrete mixes, and concrete maintenance products, in accordance with Request for Quotation RFQ009782 for a term of approximately two years, expiring October 31, 2020, with the option to renew for one (1) additional year, as follows:
HD Supply Construction Supply, LTD., Concrete Mixes and Concrete Maintenance Products UTC, $1.00
Sutherland Lumber Company of Kansas City, Concrete Mixes and Concrete Maintenance Products UTC, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.