Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems for the Division of Power. They will be used by the Division of Power when working on various distribution poles. The (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems have been approved by the City of Columbus, Fleet Management Division. One 40 foot Aerial Bucket Truck is replacing BT-21697 and Power is adding the second 40 foot Aerial Bucket Truck. In support of the Mayor’s Sustainable Columbus initiative, these 40 foot Aerial Bucket Trucks are Hybrid Electric.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ009578). One Hundred Twenty-Four(124) vendors (120 MAJ), (2 MBE), (1 MBR) and (1 HL1) were solicited and one (1 MAJ) bid was received and opened on July 26th, 2018. After a review of the bid, the Division of Power recommends an award be made for All Items to Utility Truck Equipment, Inc. in the amount of $302,550.00 as the lowest responsive and responsible and best bidder.
SUPPLIER: Utility Truck Equipment, Inc. Vendor#004562 CC#31-0989420 expires 7/25/2020
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $302,550.00 is needed and budgeted for this purchase.
$342,735.00 was expended in 2017
$361,106.00 was expended in 2016
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems for the Division of Power and to authorize the expenditure of $302,550.00 from the Power Operating Fund. ($302,550.00)
Body
WHEREAS, (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems are needed by the Division of Power, they will be used when working on various distribution poles; and
WHEREAS, the Purchasing Office opened formal bids on July 26, 2018 for (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems for the Division of Power; and
WHEREAS, Utility Truck Equipment, Inc. submitted a bid in the amount of $302,550.00 and is the lowest responsive and responsible and best bidder; and
WHEREAS, this purchase has been approved by Fleet Management; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ009578 on file in the Purchasing Office; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., for the purchase of (2) two 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems.
SECTION 2. That the expenditure of $302,550.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power); in object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.