City of Columbus - File #: 2384-2018

• File #: 2384-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/27/2018
• In control: Public Utilities Committee
• On agenda: 9/24/2018
• Final action: 9/27/2018
• Title: To authorize the Director of Public Utilities to modify and increase the contract with Asplundh Tree Expert, LLC for the Power Line Clearance, Tree Trimming and Removal Services for the Division of Power; to modify all contracts and agreements with Asplundh Tree Expert Company by assigning all past, present and future contracts and agreements to Asplundh Tree Expert, LLC; to authorize the expenditure of $120,000.00 from the Electricity Operating Fund, and to declare an emergency. ($120,000.00)

Date	Ver.	Action By	Action	Result
9/27/2018	1	CITY CLERK	Attest
9/26/2018	1	MAYOR	Signed
9/24/2018	1	COUNCIL PRESIDENT	Signed
9/24/2018	1	Columbus City Council	Approved	Pass

Explanation

This legislation authorizes the Director of Public Utilities to modify and increase the service contract with Asplundh Tree Expert, LLC (formerly known as Asplundh Tree Expert Company) for Power Line Clearance, Tree Trimming and Removal Services for the various Divisions within the Department of Public Utilities. This current modification No. 3, in the amount of $120,000.00, is for use by the Division of Power. This service contract provides power line clearance, tree trimming and removal services associated with the maintenance of the City’s electric distribution systems and related infrastructure throughout the Department of Public Utilities. Work will be performed within the City of Columbus corporation limits or other areas serviced by City agencies.

The Director of Public Utilities publicly opened two bids on January 18, 2017. Asplundh Tree Experts Company was deemed to be the lowest, best, most responsive and responsible bid.

The original contract was for a period of one (1) years from the date of execution through and including April 10, 2018 with the option to renew for an additional one (1) year period. After the initial two years, the contract can then be extended for two (2) additional one (1) periods, or portion thereof based upon mutual agreement, availability of funding and approval by Columbus City Council. The contract provided for the provision that if additional funding is necessary a modification would be requested. The Division of Power did not have all of the funding established at the beginning of 2018. This modification is to provide the additional funding necessary for the payment of services to be provided through April 10, 2019.

The vendor recently changed their status from a Company to a LLC, but the EIN number did not change. This Ordinance is to authorize the assignment of all past, present and future business done by the City of Columbus with Asplundh Tree Expert Company, EIN #23-1277550 to be assigned...