Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order in the amount of $742,372.28 from a Universal Term Contract with Ricart Properties, Inc. for the acquisition of twenty-six (26) battery electric and plug in hybrid electric vehicles as part of the Smart City program, for use by various City of Columbus Departments and Divisions.
Ricart Properties, Inc. vendor#004963, PA002699 - Electric Vehicles UTC - expires 9/30/2019 - ($664,372.28 estimated)
The Fleet Management Division will purchase and place into service twenty-six (26) Ford Fusion Energy vehicles. Placement of these units continues to meet and/or exceed the Mayor’s Green Fleet Action Plan by further reducing harmful carbon emissions and Green House Gases in Central Ohio and is in accordance with the commitments to the Smart City Program.
The total cost of the vehicles is $742,372.28; of which $78,000.00 will be provided by the Department of Public Service through a onetime grant award from Vulcan, Inc. in the amount of $3,000.00 per vehicle.
Fiscal Impact: This ordinance authorizes an expenditure of $664,372.28 from the Special Income Tax fund and $78,000.00 from the Smart City Private Grant Fund with Ricart Properties, Inc. for the purchase of twenty-six (26) battery electric and plug in hybrid electric vehicles. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions. $7.5 million in 2017 and $6.0 million in 2016 were expended respectively from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order from an existing Universal Term Contract (UTC) with Ricart Properties, Inc. for the purchase of battery electric and plug in hybrid electric vehicles; to authorize the appropriation and expenditure of $664,372.28 from the Special Income Tax fund; and to authorize the expenditure of $78,000.00 from the Smart City Private Grant Fund . ($742,372.28)
Body
WHEREAS, the City of Columbus was awarded a grant under the Smart City Challenge in 2016 for an integrated, smart transportation system, and
WHEREAS, one of the priorities of the Smart City Program is to reduce Greenhouse Gas Emissions through the adoption of an electric vehicle fleet, and
WHEREAS, various City Departments have a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, a Universal Term Contract (UTC) exists with Ricart Properties, Inc,
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund and the Smart City Private Grant Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Ricart Properties, Inc. for the purchase of new electric vehicles; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order from an existing Universal Term Contract with Ricart Properties for the acquisition of twenty-six (26) battery electric and plug in hybrid electric vehicles for use by various City Departments as follows:
Ricart Properties, Inc. vendor#004963, PA002699 - Electric Vehicles UTC - ($664,372.28 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $664,372.28 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2392-2018 Legislation Template.xls
SECTION 3. That the expenditure of $664,372.28, or so much thereof as may be necessary in regard to the actions authorized in Section 1, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2392-2018 Legislation Template.xls
SECTION 4. That the expenditure of $78,000.00, or so much thereof as may be necessary in regard to the actions authorized in Section 1, be and is hereby authorized and approved from the Smart City Private Grant Fund 7768, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2392-2018 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.