Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTCs) for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances with Neptune Technology Group, Inc., Badger Meter, Inc., Master Meter, Inc., Metron-Farnier LP, and Core & Main LP. The Division of Water is the primary user of Water Meters, Yokes, Meter Setters and Appurtenances. Water Meters, Yokes, Meter Setters and Appurtenances are used for installation in the City’s water distribution system. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2020, with the option to renew for five (5) additional years, on a year per year basis. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ009475). The Purchasing Office opened formal bids on July 12, 2018. Eight bids were received. The bid allowed for both a primary and secondary award. A waiver of competitive bidding is requested because Neptune Technology, Inc. and Badger Meter bid several items that were non-conforming to the specifications, but the deviations will not impact operations, and no better outcome is anticipated if these items were re-bid.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:
Badger Meter, Inc., CC# 39-0143280 expires 7/3/2020, Items 1-8, 10-11, 13-14, 16-18, 55-67 and 101.
Secondary Award: Items: 9, 12, and 15, $1.00
Neptune Technology, Inc., CC#13-4192672 expires 6/21/2020, Items: 9, 12, 15 and 104.
Secondary Award: Item 3, $1.00
Metron-Farnier LP, CC#84-1328980 expires 7/5/2020, Items: 22-24, 28-36, 69-71, and 105, $1.00
Master Meter, Inc., CC#75-1739575 expires 7/11/2020, Items: 37-54, 68, 72-78, 87-93 and 108, $1.00
Core & Main, LP., CC#03-0550887 expires 2/1/2020, Items: 94-100, $1.00
Total Estimated Annual Expenditure: $15,200,000.00, Division of Water, primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance so that these new UTC's may take effect prior to expiration of the current contracts for these commodities.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into five Universal Term Contracts (UTC) for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances with Badger Meter, Inc., Neptune Technology, Inc., Metron-Farnier LP, Master Meter, Inc., and Core & Main LP; to authorize the expenditure of $5.00 from General Budget Reservation BRPO000978; to waive the provisions of competitive bidding; and to declare an emergency. ($5.00)
Body
WHEREAS, the Water Meters, Yokes, Meter Setters and Appurtenances UTC will provide for the purchase of Water Meters, Yokes, Meter Setters and Appurtenances used for installations in the City’s water distribution system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 12, 2018; and
WHEREAS, a waiver of competitive bidding is requested because Neptune Technology, Inc. and Badger Meter bid several items that were non-conforming to the specifications, but no better outcome is anticipated if these items were re-bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Water Meters, Yokes, Meter Setters, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for Water Meters, Yokes, Meter Setters and Appurtenances for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances UTC in accordance with Request for Quotation RFQ009475 for a term of approximately 2 years, expiring March 31, 2020, with the option to renew for five (5) additional one year terms, as follows:
Badger Meter, Inc., Items 1-8, 10-11, 13-14, 16-18, 55-67 and 101. Secondary Award Items: 9, 12, and 15, $1.00
Neptune Technology, Inc., Items: 9, 12, 15 and 104. Secondary Award Item 3, $1.00
Metron-Farnier LP, Items: 22-24, 28-36, 69-71, and 105, $1.00
Master Meter, Inc., Items: 37-54, 68, 72-78, 87-93 and 108, $1.00
Core & Main, LP., Items: 94-100, $1.00
SECTION 2. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329 to permit the aforementioned purchase.
SECTION 3. That the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.