Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of five (5) pursuit vehicles. The purchase orders for the vehicle purchases will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office.
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh - expires 6/30/2020 - ($154,755.40 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $154,755.40 from the Special Income Tax fund for the purchase of five (5) pursuit vehicles for Police. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions. $7.5 million in 2017 and $6.0 million in 2016 were expended from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order from previously established Universal Term Contract (UTC) for the purchase of five (5) pursuit vehicles with Statewide Ford Lincoln; and to authorize the appropriation and expenditure of $154,755.40 from the Special Income Tax fund. ($154,755.40)
Body
WHEREAS, the City has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will help eliminate some out of “life cycle” vehicles; and
WHEREAS, Statewide Ford Lincoln successfully bid and was awarded contract PA003232 - Police Pursuit Veh, expires 6/30/2020; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Statewide Ford Lincoln for the purchase of five (5) pursuit vehicles for use by Police; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order from a previously established Universal Term Contract for the acquisition of pursuit vehicles with the following vendor:
Statewide Ford Lincoln, Inc. vendor#006832, PA003232 - Police Pursuit Veh ($154,755.40 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $154,755.40 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2305-2018 Legislation Template.xls
SECTION 3. That the expenditure of $154,755.40 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2305-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.