Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two (2) Plug-In Hybrid Electric 60-Foot Digger/Derrick Trucks with Utility Bodies, for the Division of Power.
These heavy duty trucks will be used to remove, replace, and service power poles.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009586). Fifty-three (53) bidders (2 F1, 5 MBE, 4 MBR, 42 MAJ) were solicited and one (1 MAJ) bid was received and opened on July 26, 2018.
After a review of the bid, the Division of Power recommends the award be made to Utility Truck Equipment, Inc., the lowest, responsive, and best bidder for Item No’s 1, 2, 3A, and 5 for a grand total of $836,920.00. The Division wishes not to purchase Item No’s 3 and 4.
Utility Truck Equipment, Inc. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc. Vendor #004562 CC# 31-0989420, expires 7/25/20 (MAJ)
FISCAL IMPACT: $836,920.00 is required for this purchase. Funding will come from the Electricity Operating Fund as well as the Electricity G.O. Bonds Fund. A transfer within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to establish a contract with Utility Truck Equipment, Inc. for the purchase of two (2) Plug-In Hybrid Electric 60-Foot Digger/Derrick Trucks with Utility Bodies, for the Division of Power; to authorize an expenditure within the Electricity Operating Fund; to authorize a transfer and expenditure within the Electricity General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($836,920.00)
Body
WHEREAS, the Purchasing Office opened formal bids on July 26, 2018 for two (2) Plug-In Hybrid Electric 60-Foot Digger/Derrick Trucks with Utility Bodies, for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for Item No’s 1, 2, 3A, and 5 to the lowest, responsive, and responsible and best bidder, Utility Truck Equipment, Inc.; and
WHEREAS, the Division of Power will use the two (2) Plug-In Hybrid Electric 60-Foot Digger/Derrick Trucks with Utility Bodies to remove, replace, and service power poles; and
WHEREAS, it is necessary to authorize a transfer and expenditure within the Electricity General Obligations Bond Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an expenditure within the Electricity Operating Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ009586 on file in the Purchasing Office; for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for Item No’s 1, 2, 3A, and 5 with Utility Truck Equipment, Inc. for the purchase of two (2) Plug-In Hybrid Electric 60-Foot Digger/Derrick Trucks with Utility Bodies, for the Division of Power, in accordance with RFQ009586 specifications on file in the Purchasing Office.
SECTION 2. That the transfer of $418,460.00 or so much thereof as may be needed, is hereby authorized between projects, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund No. 6303 - Electricity G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670793-100001 (carryover) | New Jackson Pike Substation Xfrm. | $823,698 | $405,238 | -$418,460
P670884-100000 (carryover) | 60' Line Truck, Heavy Duty | $0 | $418,460 | +$418,460
SECTION 4. That the expenditure of $836,920.00 or as much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.