EXPLANATION
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however, the portion related to managing capital projects is eligible to be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund has incurred expenses more appropriate to capital improvement funding. Most recently, Ordinances 1977-2017, 2514-2017, and 2726-2017 collectively authorized $592,000.00 for this purpose. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the associated capital project. This process reimburses the General Fund for the portion of staff time attributable to capital projects.
Additionally, this ordinance seeks additional appropriation in the Print Shop operating budget in order to properly align appropriations with projected expenditures and to allow divisions to operate without interruption. This additional appropriation amount is $94,465.00.
Emergency action is requested so that reimbursement to the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This ordinance authorizes the City Auditor to encumber $224,338.68 collectively within the Public Safety G.O. Bonds Fund and the Construction Management Capital Improvement Fund for the purpose of Office of Construction Management staffing costs. This ordinance also authorizes the City Auditor to appropriate $94,465.00 in the Print-Mail Services Fund 5517.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer various funds within the Construction Management Capi...
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