Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Decker Construction Company for parking lot improvements at Police Substations No. 3 and No. 17, at 5400 Olentangy River Road. The project will restore the asphalt parking lot to a level surface and will include subbase repairs and replacement of the asphalt pavement.
Formal bids were solicited and the City received two bids on August 10, 2018 as follows (0 FBE, 0 MBE):
Decker Construction Company $328,257.80
Columbus Asphalt Paving, Inc. $646,000.00
The Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, Decker Construction Company.
Emergency action is requested in order to expedite the work prior to the asphalt plants closing for the winter.
Decker Construction Company Contract Compliance No. 31-0983557, expiration date February 23, 2020.
Fiscal Impact: This legislation authorizes the expenditure of $328,257.80 from the Safety Voted Bond Fund with Decker Construction Company for the parking lot improvements at Police Substations No. 3 and No. 17, at 5400 Olentangy River Road. This ordinance also amends the 2018 CIB and authorizes the transfer of funds between projects within Safety's bond funds.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer $328,257.80 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Decker Construction Company for parking lot improvements at Police Substations No. 3 and No. 7; to authorize the expenditure of $328,257.80 from the Safety Voted Bond Fund; and to declare an emergency. ($328,257.80)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize a transfer funds between projects within the Safety Voted Bond Fund; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the parking lot improvements at Police Substations No. 3 and No. 7, at 5400 Olentangy River Road; and
WHEREAS, the Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, Decker Construction Company; and
WHEREAS, it is necessary to authorize the expenditure of $328,257.80 from the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Decker Construction Company for the parking lot improvements at Police Substations No. 3 and No. 17, at 5400 Olentangy River Road, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by Ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fund 7701
Surveillance Cameras | P310003-100000 | $210,634 | $1 | ($210,632.82)
Police Facility Renovation | P330021-100000 | $114,592 | $145,964 | $31,372
Police Facility Renovation | P330021-100000 | $145,964 | $28,339 | ($117,624.98)
Police Parking Lot Restoration | P330021-100008 | $0 | $328,257.80 | $328,257.80
SECTION 2. That the transfer of $328,257.80, or so much thereof as may be needed is hereby authorized within Fund 7701, Safety Voted Bond Fund in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Decker Construction Company for parking lot improvements at Police Substations No. 3 and No. 17, at 5400 Olentangy River Road.
SECTION 4. That the expenditure of $328,257.80, or so much thereof that may be necessary in regard to the action authorized in SECTION 3 is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.