Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Lawhon & Associates, Inc., (Lawhon) to add additional funds and scope of services to the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming contract.
Ordinance 1759-2018 authorized the Director of Public Service to enter into a professional services contract with Lawhon for the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $94,619.01.
This is an unplanned modification that is necessary to cover the cost of deliverables and additional work. The community outreach effort will be much more extensive than originally anticipated, requiring additional funds. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work. Community outreach was within the scope of the original contract. It would be more costly and confusing to bid this additional community outreach work and potentially have two companies performing the same task.
The original contract amount: $250,000.00 (PO129982, Ord. 1759-2018)
The total of Modification No. 1: $94,619.01 (This Ordinance)
The contract amount including all modifications: $344,619.01
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Lawhon.
2. CONTRACT COMPLIANCE
The contract compliance number for Lawhon is CC004766 and expires 07/31/2020.
3. FISCAL IMPACT
Funding in the amount of $94,619.01 is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project ...
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