Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Lawhon & Associates, Inc., (Lawhon) to add additional funds and scope of services to the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming contract.
Ordinance 1759-2018 authorized the Director of Public Service to enter into a professional services contract with Lawhon for the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $94,619.01.
This is an unplanned modification that is necessary to cover the cost of deliverables and additional work. The community outreach effort will be much more extensive than originally anticipated, requiring additional funds. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work. Community outreach was within the scope of the original contract. It would be more costly and confusing to bid this additional community outreach work and potentially have two companies performing the same task.
The original contract amount: $250,000.00 (PO129982, Ord. 1759-2018)
The total of Modification No. 1: $94,619.01 (This Ordinance)
The contract amount including all modifications: $344,619.01
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Lawhon.
2. CONTRACT COMPLIANCE
The contract compliance number for Lawhon is CC004766 and expires 07/31/2020.
3. FISCAL IMPACT
Funding in the amount of $94,619.01 is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with Lawhon in connection with the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming project; to authorize the expenditure of up to $94,619.01 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($94,619.01)
Body
WHEREAS, contract no. PO129982 with Lawhon in the amount of $250,000.00, was authorized by ordinance no. 1759-2018; and
WHEREAS, it has become necessary to modify the contract in an amount up to $94,619.01 to provide additional funds for the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming project; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to provide sufficient budget authority for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into a contract modification with Lawhon to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530161-100179 / Roadway Improvements - Yearly Traffic Calming (Voted Carryover) / $678,045.00 / ($94,620.00) / $583,425.00
7704 / P530161-100205 / Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming (Voted Carryover) /$250,000.00 / $94,620.00 / $344,620.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Lawhon at 1441 King Avenue, Columbus, Ohio, 43212, for the Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming project in the amount of $94,619.01, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $94,619.01, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P530161-100205 (Roadway Improvements - Neighborhood Direction Conversion and Traffic Calming), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.