Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Righter Co., Inc. for the Tank Overflow Modifications Project; in an amount up to $987,850.00; and to encumber funds with the Department of Public Service, Design and Construction Division for prevailing wage services in the amount of $2,000.00, for Division of Water Capital Improvements Project No. 690473-100011, Contract No. 2178.
This project provides for modifications to the overflow piping on 8 water storage tanks at 6 sites as required by the Ohio EPA. The project also includes the installation of 4 tank mixing systems and a roof-mounted ice guard assembly.
Planning Area: “99-NA” since work covers water storage tanks in several communities
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to make modifications to the existing water tank overflow structures to ensure Ohio EPA water quality requirements are being met. Additionally, the installation of tank mixing systems will improve water quality of service, and the installation of ice guards on the Summit View tank will enhance site safety.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on August 29, 2018 from:
1. The Righter Co., Inc. $ 987,850.00
2. Kenmore Construction Co., Inc. $1,076,400.00
3.1 PRE-QUALIFICATION STATUS: Righter Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Righter’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $987,850.00. Their Contract Compliance Number is 31-0889208 (expires 1/19/20, Majority) and their DAX Vendor Account No. is 4433. Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Righter Co.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Righter Co. for the Tank Overflow Modifications Project; to authorize a transfer and expenditure up to $989,850.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service, Design and Construction Division; for the Division of Water; and to authorize an amendment of the 2018 Capital Improvements Budget. ($989,850.00)
Body
WHEREAS, two bids for the Tank Overflow Modifications Project were received and publicly opened in the offices of the Director of Public Utilities on August 29, 2018; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Righter Co., Inc. in the amount of $987,850.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Tank Overflow Modifications Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Tank Overflow Modifications Project, with Righter Co., for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract for the Tank Overflow Modifications Project with Righter Co., Inc. (FID# 31-0889208), 2424 Harrison Rd., Columbus, OH 43204; in an amount up to $987,850.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $989,850.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Voted Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690394-100000 (carryover) | Water Meter Renewal | $717,463 | $0 | -$717,463
P690486-100000 (carryover) | HCWP Disinf. Imp’s | $304,804 | $46,000 | -$258,804
P690554-100000 (carryover) | Laboratory Upgrades | $700,000 | $686,417 | -$13,583
P690473-100011 (carryover) | Water Tank Overflow Imp's | $0 | $989,850 | +$989,850
SECTION 5. That the expenditure of $987,850.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, for construction, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Voted Bonds Fund, in Object Class 06 - Capital Outlay, for prevailing wage services, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.